Episodes

  • Explore the journey from mastering basic productivity techniques to implementing complex systems tailored for busy professionals.

    🔥 What's YOUR Productivity Score? Take our QUIZ and find out: https://paperlessmovement.com/quiz/

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    🚀✨ BOOST YOUR PRODUCTIVITY

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    Join the Movement: https://paperlessmovement.com/join

    Productivity Courses: https://paperlessmovement.com/courses/

    Coaching with Tom & Paco: https://paperlessmovement.com/inner-circle-cohort/

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    🤝 CONNECT WITH US ON SOCIAL

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    Paperless Movement®

    https://twitter.com/paperlessmove

    https://www.linkedin.com/company/paperlessmove/

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    Tom Solid

    https://twitter.com/tomsolidpm

    https://www.linkedin.com/in/tomsolid/

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    Paco Cantero

    https://twitter.com/PacocanteroW

    https://www.linkedin.com/in/paco-cantero-815b42203/

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    ℹ️ ABOUT THIS VIDEO

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    In this episode, we delved into the ICOR® Journey, emphasizing a structured approach for busy professionals looking to enhance their productivity. Starting with simple steps and gradually moving towards more complex systems, we discussed the importance of laying a solid foundation with core apps and then expanding your toolset as needed. Key to our discussion was the idea of starting simple, focusing on essential workflows, and avoiding the pitfalls of adopting too many tools too quickly. Our approach aims to streamline productivity methods, making it easier for individuals to navigate from basic concepts to advanced implementations seamlessly.

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    🫡 OUR MISSION

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    Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.

  • Discover how MeetGeek revolutionizes meeting productivity with AI-driven summaries and seamless tool integration.

    🔥 What's YOUR Productivity Score? Take our QUIZ and find out: https://paperlessmovement.com/quiz/

    =============================

    🚀✨ BOOST YOUR PRODUCTIVITY

    =============================

    Join the Movement: https://paperlessmovement.com/join

    Productivity Courses: https://paperlessmovement.com/courses/

    Coaching with Tom & Paco: https://paperlessmovement.com/inner-circle-cohort/

    =============================

    🤝 CONNECT WITH US ON SOCIAL

    =============================

    Paperless Movement®

    https://twitter.com/paperlessmove

    https://www.linkedin.com/company/paperlessmove/

    ----------------------------------------

    Tom Solid

    https://twitter.com/tomsolidpm

    https://www.linkedin.com/in/tomsolid/

    ----------------------------------------

    Paco Cantero

    https://twitter.com/PacocanteroW

    https://www.linkedin.com/in/paco-cantero-815b42203/

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    ℹ️ ABOUT THIS EPISODE

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    In our latest podcast episode, we've discussed MeetGeek, an innovative tool transforming the way teams handle meeting summaries, integrating seamlessly with platforms like ClickUp for enhanced productivity. MeetGeek's unique approach, leveraging AI and customized templates, ensures that each meeting's output is not just accurate but highly relevant and personalized. With a focus on automating and optimizing meeting productivity, MeetGeek stands out for its ability to adapt to different contexts and languages, promising more efficient and effective meetings. This tool's roadmap includes exciting updates like GPT-4 integration for even sharper summaries, showcasing MeetGeek's commitment to pushing the boundaries of meeting collaboration tools.

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    🫡 OUR MISSION

    ==============

    Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.

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  • When to switch productivity tools and the implications of tool migration and choices.

    🔥 What's YOUR Productivity Score? Take our QUIZ and find out: https://paperlessmovement.com/quiz/

    =============================

    🚀✨ BOOST YOUR PRODUCTIVITY

    =============================

    Join the Movement: https://paperlessmovement.com/join

    Productivity Courses: https://paperlessmovement.com/courses/

    Coaching with Tom & Paco: https://paperlessmovement.com/inner-circle-cohort/

    =============================

    🤝 CONNECT WITH US ON SOCIAL

    =============================

    Paperless Movement®

    https://twitter.com/paperlessmove

    https://www.linkedin.com/company/paperlessmove/

    ----------------------------------------

    Tom Solid

    https://twitter.com/tomsolidpm

    https://www.linkedin.com/in/tomsolid/

    ----------------------------------------

    Paco Cantero

    https://twitter.com/PacocanteroW

    https://www.linkedin.com/in/paco-cantero-815b42203/

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    ℹ️ ABOUT THIS VIDEO

    ===================

    This session of Productivity Like a Pro, explores the crucial topic of when and why to switch productivity tools, sparked by a member's dilemma over migrating from Trello to ClickUp. The discussion delves into the intricate considerations of effort, cost, and the potential for operational disruption versus the benefits of new features. It highlights the 'shiny object syndrome,' the hazards of hopping between tools driven by the allure of new features, and the importance of evaluating tools from a broader, functionality- and workflow-centric perspective. Additionally, Paco shares his own experiences with using an older but stable project management tool, emphasizing its evolved database model and the lessons learned in over a decade of consistent use. The talk concludes with strategic advice for businesses and solopreneurs on app trial, migration, and the significance of recognizing the core, satellite, and utility apps within one's productivity ecosystem.

    ==============

    🫡 OUR MISSION

    ==============

    Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.

  • Exploring the debate on time tracking's effectiveness for busy professionals and its impact on productivity.

    🔥 What's YOUR Productivity Score? Take our QUIZ and find out: https://paperlessmovement.com/quiz/

    =============================

    🚀✨ BOOST YOUR PRODUCTIVITY

    =============================

    Join the Movement: https://paperlessmovement.com/join

    Productivity Courses: https://paperlessmovement.com/courses/

    Coaching with Tom & Paco: https://paperlessmovement.com/inner-circle-cohort/

    =============================

    🤝 CONNECT WITH US ON SOCIAL

    =============================

    Paperless Movement®

    https://twitter.com/paperlessmove

    https://www.linkedin.com/company/paperlessmove/

    ----------------------------------------

    Tom Solid

    https://twitter.com/tomsolidpm

    https://www.linkedin.com/in/tomsolid/

    ----------------------------------------

    Paco Cantero

    https://twitter.com/PacocanteroW

    https://www.linkedin.com/in/paco-cantero-815b42203/

    ===================

    ℹ️ ABOUT THIS VIDEO

    ===================

    In our latest discussion, we've delved into the controversial topic of time tracking and its role in enhancing productivity, especially for busy professionals. We highlighted the differing perspectives on whether time tracking is a necessity or an impediment, sharing insights from both sides of the debate. The conversation covered practical examples of time tracking in action, such as video editing and project management, and discussed alternative strategies like prioritization and intuition-driven task management. By examining these approaches, we aim to provide professionals with the tools they need to optimize their workflows, streamline processes, and make informed decisions about incorporating time tracking into their routines.

    ==============

    🫡 OUR MISSION

    ==============

    Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.

  • Watch this episode on YouTube: https://youtu.be/IhmqE43eGVE

    Join Tom & Paco discovering the new Goal Managment tool Goalscape together with founder and CEO Marcus Baur.

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  • Follow Tom on Linkedin: https://www.linkedin.com/in/tomsolid/

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    This episode emphasizes the Pareto principle of 'less is more' in productivity where understanding tool utility surpasses the need for an array of tools.

    This episode largely focuses on the advancement of corporate productivity by optimally utilizing available tools such as Microsoft and Google.

    Tom recounts his experience as a busy professional in a large company, improving the team's productivity by leveraging existing tools and incorporating new ones where necessary.

    He talks about the importance of understanding and maximizing tools at disposal before seeking alternatives, leading him to increase his team's performance by 60%.

    He also talks about transformative measures taken, including switching to 3rd Party tools to manage projects more efficiently, and rolling out a Single Source of Truth.

    00:00 Introduction: The Struggle with Productivity Tools

    00:27 The Paperless Movement and ICOR: A Tool Agnostic Approach

    01:25 My Journey in Big Corporate: Overcoming Productivity Challenges

    01:45 The Shiny Object Syndrome: The Dilemma of Choosing Tools

    02:30 My Experience in Pharma: The Need for Better Organization and streamlined processes

    05:10 Leveraging Existing Tools: The Power of Microsoft and Google

    13:18 The ICOR Framework: Reducing Tool Stack and Increasing Efficiency

    20:25 The Power of Priorization: Reducing Project Overload

    22:37 The Journey to Increased Productivity and Team Performance

    23:10 The Role of Tools in Enhancing Team Performance

    25:56 The Power of Single Source of Truth in Project Management

    30:32 The Impact of Tool Implementation on Team Performance

    34:05 How to convince my Boss to get another tool

    38:06 The Importance of Understanding Business Processes for Productivity

  • In this episode, we dive into the myth of the perfect productivity tool—the elusive all-in-one app that promises to solve all our organizational woes. We introduce the ICOR® framework, our unique approach to productivity, and share insights from our journey with popular apps like Notion, Sunsama, ClickUp, and Linear. We guide you on how to categorize your information, understand your workflow, and pick the right tools for your specific needs. Highlighting that complex tasks may require multiple tools, we explore how to effectively balance them. Wrapping up, we discuss the nuances of time and task management, and personal knowledge management (PKM), distinguishing between deep and shallow thinking for optimal productivity.

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  • Learn more about the INNER CIRCLE Cohort HERE.

    Hosts of the Proactivity Like a Pro podcast, Tom and Paco Cantero, discuss the launch of their new product, the Inner Circle Cohort, which they've developed for over one and a half years. It is designed to tackle the need for rapid progress in productivity improvement, with a focus on completing tasks faster.

    The idea originated from the ICOR® journey, which takes individuals through the aspects of digital note taking, personal knowledge management, task management, project management, and automation, providing a comprehensive productivity system. Using the ICOR® framework, members can lay out their productivity tool stack, helping them understand the purpose and value of each tool.

    The hosts believe that the Inner Circle Cohort will help individuals fully understand, plan and execute their tasks or projects, thus improving their productivity quotient. In addition to live coaching sessions and lifetime access to their membership, the Inner Circle Cohort also includes access to a private space within the membership for focused discussions and interaction.

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  • The talk revolves around an in-depth discussion on the nuances of task management systems and tools, focusing on their pros and cons. The hosts consider Daniel's question on using Tana in place of ToDoist, contending that the approach depends on what works best in an individual's situation. They stress the importance of understanding the functionality of different tools, while cautioning against using a single tool for all tasks as it may not always be effective or efficient. They brought up their I Core framework as a tool to help individuals understand and build their own systems. The conversation also touches on the essence of system-building, tool choice, the significance of personalizing tool selection based on task complexity, and perspectives on the habit of forcing all tasks into one tool versus selecting the best tool for each task.

    00:00 Introduction and Viewer's Question

    00:01 Pros and Cons of Using Tana for Daily Tasks

    01:40 The Limitations of Tana for Task Management

    02:09 How to Use Tana for Task Management

    02:48 Comparing Tana with Other Task Managers

    03:55 The Role of Tana in Information Management

    05:41 The Pitfalls of Using One Tool for Everything

    07:03 The Benefits of Using Multiple Tools

    13:22 The Importance of System Building

    16:12 The Risks of Relying on a Single Software Tool

    18:53 The Use of SOPs in Task Management

    20:51 Conclusion and Final Thoughts

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  • In this enlightening discussion, we emphasize the importance of a rather overlooked feature in digital communications: threads. We discuss how threads allow for more organized, efficient, and seamless communication within digital platforms like Slack and ClickUp. We also share insight on how threads can act as a single source of truth for a specific topic, making message referencing much easier. We delve into the difficulties that arise when threads are not utilized properly, resulting in confusion and reduced productivity. Throughout the discussion, we touch on the broader topic of transitioning from paper to digital, acknowledging that the process requires a comprehensive understanding of how to capitalize on digital tools' features. If you value productive and orderly team communication, this video will provide crucial strategies for you.

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    CHAPTERS:

    00:00 Introduction to Live Q&A

    00:03 Understanding Threads in Communication Tools

    00:49 The Importance of Threads in Slack

    01:19 The Challenges of Not Using Threads

    01:51 The Naturalness of Using Threads

    02:05 The Wrong Implementation of Threads in Slack

    02:58 The Importance of Threads in Messaging Systems

    10:42 The Evolution of Threads in Email Clients

    11:44 The Chaos of Not Using Threads

    12:22 The Mindset Change in Digital Systems

    13:43 Conclusion: The Crucial Concept of Threads

  • In this episode, the Productivity Like a Pro podcast welcomes Julien Quintard, the founder and CEO of Routine, a new productivity tool. Julien discusses his background as an engineer, his professional journey till now, and how his experiences motivated him to create Routine. We get to understand why another productivity tool is needed in the world and how Routine plans to bridge the gaps between task management, note-taking, calendar, and contact management. He also touches upon the challenges faced by digital tool creators, the importance of their tool finding a business model, and how Routine plans to customize itself according to the user's needs. Towards the end, Julien shares insights about what to expect from Routine in the future, highlighting the tool's unique features and approaches.

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  • In this episode, a tool called Heptabase is explored with discussions on how it can be used for simple planning. Different tools like Goalscape and Miro are also discussed, with the acknowledgment that having a specific tool for each function is more efficient than a single tool for everything. The ICOR® Framework is introduced as the guide to creating the ultimate tool stack, categorizing tools by their functionality, and setting them as a single source of truth for specific types of content. The idea of the ICOR® journey is highlighted as an essential path for understanding this framework better.

    Join our next Live Q & A sessions here: https://paperlessmovement.com/join

    Chapters:

    00:00 Introduction and User Question

    00:02 Discussion on Calendar Creation in Heptabase

    01:16 Exploring Different Approaches to Planning

    02:29 Understanding Personal Knowledge Management

    02:51 The Role of Heptabase and Other Tools

    03:35 Goal Setting and Tool Selection

    04:10 Transitioning to Goalscape for Goal Management

    04:58 The Importance of Tool Selection and Understanding

    06:00 The Concept of Single Source of Truth

    06:38 The Shift to Goalscape and Tool Combinations

    09:13 Understanding the I Core Framework

    13:00 The Role of Coaching and the I Core Journey

    19:55 Closing Remarks and Future Sessions

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  • Join Tom and Paco as they discuss the importance of processing and taking action on highlighted content for busy professionals.

    🚀 What is the Paperless Movement?

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  • Discover the Paperless Movement®'s game-changing year: bold strategies, major shifts, and innovative courses for boosting your productivity!

    🚀 What is the Paperless Movement?

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  • In this episode Tom & Paco discuss how Daily Routines boost their Productivity as Busy Professionals, and why their not tasks.

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  • In this ICOR® Expert discussion, we'll takle the question Shallow vs Deep thinking and Tana vs Heptabase vs Reflect and what works best for Busy Professionals.

    Marcel Ruettgers' Website: https://marcelruettgers.com/

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  • The episode discusses the concept of a second brain versus one brain and why Tom & Paco advocate for the one brain approach.

    🧠 Read Paco's "One Brain" article here: https://paperlessmovement.com/articles/we-dont-need-a-second-brain-one-is-enough/

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  • In this podcast episode, co-hosts Tom and Paco Cantero delve into the complexities of digital note taking in business. They distinguish between shallow and deep thinking and stress the importance of using various tools for different note-taking scenarios. Discussing the common confusion about the 'best' note-taking app, they advocate a tool agnostic approach where users select the best tool depending on their individual use case, business environment, and brain processes. For them at the Paperless Movement, the current apps which best support their productivity system include Reader, Tana and Heptabase, each catering to different stages of shallow to deep thinking. However, they emphasize that these tools may differ for others based on their distinct knowledge management needs.

    🚀 What is the Paperless Movement?

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    Podcast Epidode Chapters:

    00:00 The Importance of Note Taking in Business

    00:46 The Difference Between Shallow and Deep Thinking

    01:07 The Role of Different Tools in Note Taking

    01:53 The Use of Tools Like Apple Notes and ClickUp

    05:01 The Concept of Single Source of Truth

    07:44 The Process of Capturing Information

    11:41 The Use of Tools Like Reader, TANA, and HHeptabase

    23:55 The Process of Differentiating Between TANA and HHeptabase

    34:20 Conclusion and Final Thoughts

  • In this video, we will discuss with Vimcal CEO John Li why we love using Vimcal at the Paperless Movement® and why it's best for busy professionals.

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  • With ClickUp 3.0 available for the public, Paco and Tom, founders of the Paperless Movement® discuss the pros and cons it brings to the table!

    👉 Watch ClickUp 3.0 like a Pro course here: https://paperlessmovement.com/clickup-3-0-like-a-pro/

    🚀 What is the Paperless Movement?

    📺 Watch our YouTube Channel

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