The Productivity Show | Getting Things Done (GTD)

The Productivity Show | Getting Things Done (GTD)

United Kingdom

Asian Efficiency is the leading website on time management and productivity. Learn how to be efficient, get things done (GTD), and stay motivated.

Episodes

How to Discover Your Own Core Values (TPS126)  

Mike and Thanh explore the Asian Efficiency core values, how they came to them, and why they've changed over the years. They discuss the benefits of having core values for your personal life and your company, and how you can use core values to make decisions, hire new staff, and create a more productive work and home life. Cheat Sheet All about the "Mission to Mars" process Asian Efficiency uses for identifying our core values What core values really are and how they're different from the things that you want How having personal core values will benefit every area of your life Why core values can be polarizing and how that can be a good thing What core values and successful relationships have in common How to make better decisions by using your core values The power of alignment and how it can be a force multiplier for organizational productivity How core values can help battle cognitive dissonance How we landed on the AE team Core Values and what they are Why we have the whole team do customer service Why you don't want to frame your core values negatively Why we chose to remove a core value and replace it with something else What accountability really is (hint: it's not just finding someone to blame when things go wrong) How to improve your hiring decisions using core values Key questions to ask yourself when discovering your own core values Why it can be beneficial to publish your core values instead of keeping them internal A writing exercise for finding your own core values Why having core values at all is more important than having the "right" ones Links Mike's family's core values graphic TPS66: The Asian Efficiency Core Values Scaling Up: How a Few Companies Make It...and Why the Rest Don't Sapiens: A Brief History of Humankind Ready, Fire, Aim: Zero to $100 Million in No Time Flat TPS7: Going Paperless w/ Brooks Duncan Disc test Kolbe test TPS101: Lean Thinking w/ Paul Akers TPS78: Live a Minimalist Luxury Lifestyle w/ Thanh Pham If you enjoyed this episode, subscribe to the podcast on iTunes, Stitcher, Overcast, PocketCast or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show gain exposure. You can also leave a review! Here's how.

The iOS vs macOS Productivity Faceoff (TPS125)  

Mike is team iOS, arguing that this platform is superior for getting things done with ease, mobility, and focus. Thanh represents team Mac, making the case that laptops and desktops are far better at getting important things done in less time and with more automation. Listen in and decide for yourself which platform is best for your productivity needs. Cheat Sheet The advances in iOS technology that have leveled the playing field when choosing what platform to use Why improvements in mobile technology have opened up doors for getting work done on the go What you can do with the increased screen real estate when using a second monitor How the constraints of iOS can actually provide a better environment for some tasks like writing The benefits of iOS for single-tasking and how you can recreate this on the desktop The travel benefits of iOS and the flexibility offered for people who move around a lot while working How the increased battery life in iOS devices eliminates friction and allows you to work on your own terms Why Thanh thinks Mike needs to hit the gym more and quit whining about how heavy his MacBook is The benefits of having an always-on cellular connection on your iOS device (and how to mimic this on your MacBook) Why you might want to use a VPN when connecting to a wifi network The automation and systems benefits of using macOS and what the iOS equivalents are Clearing the backlog after coming back from vacation How to determine what your time is worth (and why Thanh uses his Mac to get his work done as quickly as possible) Links 9to5Mac article Workflow Drafts TextExpander Keyboard Maestro Omnifocus Evernote SixColors.com re: podcasting Ferrite for iOS If you enjoyed this episode, subscribe to the podcast on iTunes, Stitcher, Overcast, PocketCast or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show gain exposure. You can also leave a review! Here's how.

8 Productivity Predictions for 2017 (TPS124)  

Mike and Thanh break down their productivity predictions for 2017, and discuss how the future of inboxes, notifications, and the Internet of Things will take shape over the next year. Cheat Sheet Why the term "productivity" is such a buzzword and a brief look back at the history of the productivity industry How productivity has changed in the last decade and what it will look like going forward Why cross-platform solutions will be so important in 2017 (and beyond) What you should look for when choosing a task manager How the way you monitor inboxes (and which ones) will change in the future Why hacking email for task management is not a good approach How to deal with and tame all the different notifications you get Why people tend to become overcommitted with their time Why email is so inefficient when it comes to collaboration and what tools you should use instead How lifestyle productivity will become more important as we become more connected How the future will feature overwhelming options and what criteria to use when you decide what tools you're going to use 8 Productivity Predictions Cross-platform solutions will become even more important More inboxes to monitor the more we move online Non-traditional approaches to email as people try to hack it to make it more manageable Information (and notification) overload with the rise of connected wearables More business, but less effectiveness Increased use of instant messaging (i.e. HipChat or Slack) Breakthrough in the Internet of Things (IoT) More opportunities to be distracted by "shiny new objects" Links Omnifocus Amazon Go video Hipchat Slack AEDojo.com If you enjoyed this episode, subscribe to the podcast on iTunes, Stitcher, Overcast, PocketCast or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show gain exposure. You can also leave a review! Here's how.

Productivity nerds! Where do you do your deep work? (TPS123)  

Mike and Thanh discuss the tools, environments, and time needed to do your best work – deep work. Deep work is when you are devoting your entire attention to your most important task, and it’s something many people struggle with. In this episode we cover ideas like clearing to neutral, managing your energy levels, sounds and music that promote deep work, and more. Cheat Sheet Why people struggle to make time to do deep work The ritual Thanh follows when he does deep work Why you should try working in 90 minute cycles The things that you need to do to really move the needle when it comes to being productive Setting up your environment so it is easier to do deep work The importance of clearing to neutral and how it can help you get started quicker Managing your energy levels in order to maximize the effectiveness of your deep work Essential tips for working from coffee shops efficiently Sounds and music that you can use to stimulate productivity How items, events, and environments can act as an anchor that triggers deep work Why you should really consider using a Pomodoro timer when doing deep work How to create the time and space to do deep work effectively The importance of scheduling time to do your deep work on your calendar How to implement the 80/20 principle when doing deep work Why a standing desk can significantly boost your productivity How an external monitor can help you work more efficiently How changing up your space can inspire deep work Links AEDojo.com TPS88: Deep Work w/ Cal Newport 5 Ways to Apply the 80/20 Rule To Free Up 2+ Hours A Week (TPS118) 3 Keys to Using the 80/20 Rule in Your Business for Exponential Growth (TPS119) Back to Basics: Clearing to Neutral How to Get Things Done at Coffee Shops and Cafes Like You Would at the Office Brain.fm Focus@will Bose QuietComfort 20 | Bose QuietComfort 25 Esington Glass Productivity Timer If you enjoyed this episode, subscribe to the podcast on iTunes, Sticher, Overcast, PocketCast or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show gain exposure. You can also leave a review! Here's how.

TPS122: The Farewell Episode w/ Zachary Sexton  

Mike and Thanh host this episode as Zachary plays guest, discussing his run as host of the Productivity Show. They talk about how Zack was hired to the Asian Efficiency team, some of Zack’s favorite episodes of this podcast, and what he’s learned from hosting the show and talking to guests. Cheat Sheet How Zack got connected with the Asian Efficiency team The way that Zack’s role has evolved at AE and how the process has helped him find his strengths Why Zack loved hosting the podcast Using personality tests to hire people The different journaling practices you can learn from The Productivity Show Zack’s favorite TPS episodes (listed below) Zack’s favorite memory from working on the Asian Efficiency team The one thing Zack tells people when they ask how to be more productive Top 5 Things Zack has learned from hosting this podcast: Journaling Reducing Clutter Doing Less, Having Less Delegation Managing time, energy, and attention Links TPS2: Journaling TPS98: Making Rituals Stick w/ Nabill Idrisi TPS69: Journaling w/ Kendra Wright TPS5: Deron Bos TPS7: Going Paperless w/ Brooks Duncan TPS29: Paper Organization w/ Kacy Paide TPS58: Getting Things Done w/ David Allen TPS102: Essentialism w/ Greg McKeown TPS90: Become a Minimalist w/ Joshua Becker TPS78: Live a Minimalist Luxury Lifestyle w/ Thanh Pham TPS28: Working the System w/ Sam Carpenter TPS23: Optimization, Automation, and Outsourcing with Ari Meisel TPS49: Delegation and outsourcing w/ Julia Tunstall TPS35: A Year of Productivity w/ Chris Bailey Kolbe test Zack’s video interview Wealth Dynamics test If you enjoyed this episode, subscribe to the podcast on iTunes, Sticher, Overcast, PocketCast or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show gain exposure. You can also leave a review! Here's how.

The 3 Things You Need to Maximize Your Productivity (TPS121)  

Chris Bailey spent a year trying out different productivity concepts, using himself as the subject of his experiments. Mike Schmitz talks with Chris about what he learned from experiments such as not talking to other humans for 10 days, working only 20 hours one week, and more. They also discuss other topics covered in Chris’s new book, The Productivity Project. Cheat Sheet How Chris overcame a devastating injury that happened abroad while he was writing his book How setting three intentions per day and how that can help you take significant progress on your goals The difference between contentment and complacency and how expressing gratitude can help keep you moving forward Simple tactics you can use to cultivate happiness and train your brain to think more positively How looking back at what you have accomplished helps you feel empowered to take on the next task The most meaningful productivity experiment Chris conducted while writing his book and the impact it still has on him today Why waking up early might not actually make you more productive (contrary to popular opinion) The surprising results that Chris achieved when he decided to work for only 20 hours in a week Why your productivity is determined by how you manage your time, attention, and energy How you can figure out your own biological prime time and maximize your productivity by focusing on when you work One tip keep your email processing time to a minimum How increasing your productivity can lead you to live a more meaningful life Why not all tasks are created equal and how you can level up your productivity by choosing the constraints you choose to operate within What Chris’s daily routine looks like Why he disconnects from devices and the Internet every evening and the benefits Links ALifeofProductivity.com TPS35: A Year of Productivity w/ Chris Bailey The Productivity Project: Accomplishing More by Managing Your Time, Attention, and Energy Peter Drucker Connect with Chris Bailey @wigglechicken If you enjoyed this episode, subscribe to the podcast on iTunes, Sticher, Overcast, PocketCast or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show gain exposure. You can also leave a review! Here's how.

The Holiday Gift Guide for Productivity Nerds (TPS120)  

The AE Holiday Gift Guide is here! Thanh and Mike each give you their top 10 gifts for the productivity junkie in your life. The AE Holiday Gift Guide Thanh's pick, then Mike's pick Round 1 Amazon Echo LifeStraw Go water bottle Round 2 Bose QuietComfort 20 | Bose QuietComfort 25 Esington Glass Productivity Timer Round 3 Humangear GoTubb, 3-Pack Fidget Cube Round 4 Bartender (Mac app) Logitech MX Master Wireless Mouse Round 5 Spacepack packing cubes Rhodia Black Webnotebook 5.5 inch x 8.3 inch Dot Grid Round 6 Kindle Paperwhite | Kindle Oasis Logitech Create Backlit Keyboard Case for iPad Pro 9.7-Inch Round 7 Tile Mate Key Finder, Phone Finder, 4-pack NeuYear Calendar Round 8 Fitbit Charge 2 Sonos PLAY:1 Round 9 Extra phone charger, extra computer cable charger Philips HF3520 Wake-Up Light Round 10 Moleskine Evernote Smart Notebook Jaybird X3 Sport Wireless Bluetooth Headphones | Jaybird X2 Other Links 9 Ways I Use the Amazon Echo to Double My Productivity TPS78: Live a Minimalist Luxury Lifestyle w/ Thanh Pham Going iPad-only: How to do it with the right apps and accessories Evernote If you enjoyed this episode, subscribe to the podcast on iTunes, Sticher, Overcast, PocketCast or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show gain exposure. You can also leave a review! Here's how.

3 Keys to Using the 80/20 Rule in Your Business for Exponential Growth (TPS119)  

This is part 2 of our conversation on the 80/20 rule with Tim Francis. If you missed part 1, visit theproductivityshow.com/118, where we covered the 5 levels of 80/20. In this episode, we talk about how businesses have used the 80/20 rule to create exponential growth. Tim and Thanh take us through real world examples of successful business, and talk about how they are each using the 80/20 rule for their own business. Cheat Sheet How Thanh has implemented the 80/20 rule to grow Asian Efficiency to where it is today Why it’s OK (and even important) to spend a lot of time on the lower levels of 80/20 Why you can't cheat the process when trying to grow your business The big takeaways Tim received from going to a $10,000 conference with Richard Koch The two strategies successful companies use to effectively to grow exponentially How to use price simplification in the information business How Michael Dell used price simplification to create a "star business" by streamlining distribution methods How Apple utilized the proposition simplification approach to become the most valuable company in the world How Tim personally used the proposition simplification method to create his business that matches CEOs with executive assistants The three questions you must ask to leverage proposition simplification in your own business How super successful businesses like Amazon, Uber, and Airbnb managed to utilize BOTH price simplification AND proposition simplification The importance of making things easier, more valuable, and more aesthetically pleasing (and how to turn that added value into increased prices for your product or service) Links 5 Ways to Apply the 80/20 Rule To Free Up 2+ Hours A Week (TPS118) Tim's video on the 5 Levels of 80/20 Profit Factory: About Tim Francis Kolbe Test Richard Koch The 80/20 Principle: The Secret to Achieving More with Less 80/20 Sales and Marketing: The Definitive Guide to Working Less and Making More Connect with Tim Francis @TimothyJFrancis Profit Factory YouTube channel for Profit Factory If you enjoyed this episode, subscribe to the podcast on iTunes, Sticher, Overcast, PocketCast or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show gain exposure. You can also leave a review! Here's how.

5 Ways to Apply the 80/20 Rule To Free Up 2+ Hours A Week (TPS118)  

The 80/20 is an important concept, one that is often appreciated but also relatively difficult to find practical applications for in your own life. In this episode, you’re going to learn the framework for implementing the 80/20 in all areas of your life and work. The 5 levels laid out by our guest Tim Francis will help you take action using the 80/20 rule and significantly change your personal and professional life. Cheat Sheet How you can apply the 80/20 rule in an actionable way and see results in every part of your life What the 5 levels of 80/20 are and how they will change your future if you implement them correctly How Warren Buffet personally uses the 80/20 rule and how the majority of his success can be traced back to a few key decisions Key questions you can ask yourself to take action on the 80/20 rule How the Asian Efficiency team uses the Kolbe test to work more efficiently and effectively How the 80/20 rule applies to learning new skills How to use the right tools and ask yourself the appropriate questions when growing your business The value of having mastermind groups and community to enlarge your thinking Why the personal level (Level 1) of the 80/20 rule impacts all the other levels Why personal habits and rituals are are foundational for your success Links Tim's video on the 5 Levels of 80/20 Profit Factory: About Tim Francis Kolbe Test Work the System: The Simple Mechanics of Making More and Working Less TPS28: Working the System w/ Sam Carpenter Richard Koch Who 80/20 Sales and Marketing: The Definitive Guide to Working Less and Making More Connect with Tim Francis @TimothyJFrancis Profit Factory If you enjoyed this episode, subscribe to the podcast on iTunes, Sticher, Overcast, PocketCast or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show gain exposure. You can also leave a review! Here's how.

How to Keep Up Your Healthy Lifestyle When You’re Traveling (TPS117)  

Alistair Clark is a former management consultant and current founder of Work. Life. Fitness. He helps overworked professionals create a competitive advantage at work using fitness, productivity and lifestyle strategies. We chat today about creating systems that will help you keep a balance between work and life. Cheat Sheet How management consulting killed his work-life balance (and what he did to fix this) Travel hacks for staying healthy on the road (including the 3 things Alistair brings to make sure he can get a good workout in no matter where he ends up staying) Healthy eating & nutrition tips for when you are on the road Simple but effective bodyweight workouts you can do just about anywhere The difference between high-intensity training and interval training (and how to implement it effectively) Why it doesn't really matter what exercises you decide to use for your workout (and the important principle that produces results) How to avoid the "all-you-can-work buffet" and how you can build up barriers to protect areas of your life from being taken over by work How staying in touch with family can help you establish a work-life balance system How his life-checklist system works and the "buckets" he uses to make sure he's consistently taking action on his goals The motivational power of using checklists and how Alistair uses his own "Life Checklist" Why sometimes your body needs to take break and stop consuming information Links WorkLifeFitness.co The Four Hour Body Body by Science TPS13: Jeff Sanders Checklist Manifesto Essentialism The One Thing TinyLetter Book, tool, ritual Book: On the Shortness of Life: Life Is Long if You Know How to Use It Tool: Productivity Planner Ritual: Daily journaling Connect with Alistair Clark @WorkLifeFitness If you enjoyed this episode, subscribe to the podcast on iTunes, Sticher, Overcast, PocketCast or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show gain exposure. You can also leave a review! Here's how.

9 GTD Mistakes You Must Avoid – TPS116  

Zack and Mike revisit the Getting Things Done method and chat about common obstacles that prevent people from successfully implementing the system into their lives. They chat about keeping things simple, not following the system exactly, and evolving as you use the GTD method. You’ll get something out of this episode whether you’re new to the GTD method or a seasoned GTD pro. Cheat Sheet Common pitfalls and why some people have trouble making GTD work for them How to make sure you are capturing everything so nothing falls through the cracks How to identify all the inboxes that exist in your life (including those outside of email) Why writing tasks for your future self increases the probability of completion How writing a story that includes the desired outcome & defining what “done” means actually helps you take action Quick tips for keeping your system as simple as possible How to combat "shiny new object syndrome" How to evaluate whether your system is functioning efficiently Why Zack goes into execution mode during the week and does decision making on Sunday Why journaling sets you up to make better decisions tomorrow The different types of weekly reviews and how to implement them What to do when you have no time left to do the actual work Links Getting Things Done GTD 101: The Beginner’s Guide To Getting Things Done TPS58: Getting Things Done w/ David Allen Drafts (iOS app) Field Notes GTD in 15 minutes – A Pragmatic Guide to Getting Things Done Bookworm podcast w/ Mike Schmitz - Getting Things Done episode TPS57: Advanced OmniFocus Setup + Workflow w/ Joe Buhlig If you enjoyed this episode, subscribe to the podcast on iTunes, Sticher, Overcast, PocketCast or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show gain exposure. You can also leave a review! Here's how.

TPS115: Life Decisions & Technology w/ Rick Stawarz  

Technology is a huge part of our modern-day lives, and it’s easy to forget that technology was meant to serve us and make our lives easier, not the other way around. Today we talk with Rick Stawarz about how to make technology work for us, not get in the way, and automate tasks we don’t want to do. We also chat about technology and children, and the decisions we make about technology in our lives. Cheat Sheet The origin story of Rick's business, Appinstructor What his time working at the Apple store taught him about tech support and how it led to him starting his own consulting business How Rick teaches people to solve technology problems for themselves and why he finds it so personally fulfilling How to embrace the proper role of technology in your life and make it work for you Examples of ways that technology can enhance our lives (as well as some negative ways it can impact us if we're not careful) How you can figure out what technology-based use cases can be valuable and time-saving for you Recommended tools for automating email tasks How to use Slack effectively as a middle world between email and text messaging How to safely implement technology with a family and kids (and tools you can use to establish boundaries and safe zones within your home) How technology (when used correctly) can help accelerate your goal achievement Links Appinstructor TPS47: 13 Productive Parenting Hacks TPS34: Developing an IT Mindset w/ Scotty Loveless Polymail Google Inbox Outlook Airmail Unroll.me HipChat Slack Book, tool, ritual Book: The Five Dysfunctions of a Team: A Leadership Fable Tool: Curbi, parental controls for mobile devices Ritual: Not using an iPhone as an alarm clock, keeping all technology out of the bedroom at night. Connect with Rick Stawarz @stwrz If you enjoyed this episode, subscribe to the podcast on iTunes, Sticher, Overcast, PocketCast or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show gain exposure. You can also leave a review! Here's how.

TPS114: Take Action and Produce Results w/ Nathan Latka  

Nathan Latka is an entrepreneur on a mission. He’s built and sold companies and is currently planning to take a company public, all before his 30th birthday. Nathan and Zack chat about what drives his success, delegating tasks, ego, and more. Cheat Sheet The secret to Nathan achieving success at such a young age The source of Nathan's energy and how it enables him to be a high achiever Why lazy people tend to do everything themselves How to get people on board with your vision and how it can help you achieve your goals Why you should emphasize your strengths rather than try to improve your weaknesses The strategies Nathan uses to build successful teams The power of big ideas (and why people are scared to verbalize them) How leveraging your ego (in the correct way) can actually help you accomplish your goals How clearing your calendar enables you to pursue opportunities Why influence is more important than mastery The differences between a craftsman and an influencer Links The Top Entrepreneurs Nathan Latka - Find Anyone's Email Address Jeff Woods' podcast Elon Musk: Tesla, SpaceX, and the Quest for a Fantastic Future Deep Work: Rules for Focused Success in a Distracted World Book, ritual Book: A system for book reading - alternate between a Bio book and a Strategy book. Find the habits of the successful person that each Bio book is about. Ritual: On Sunday evenings, sit down and map out the week ahead. Try and cancel as many meetings that week as you possibly can. Connect with Nathan Latka @NathanLatka If you enjoyed this episode, subscribe to the podcast on iTunes, Sticher, Overcast, PocketCast or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show gain exposure. You can also leave a review! Here's how.

TPS113: 5 Ways to Make Your Home More Efficient  

Thanh and Zack discuss simple action items you can take to make your home or work space a more efficient and productive place. From working habits, health habits, and sleep habits, they talk about ways to make things more efficient and design productive living places. Cheat Sheet 5 simple things you can do today to make your home more productive How to design your space so that everything is within reach or easily usable (20 second rule) How a home design can be a trigger for a habit - good or bad Simple ways that you can use a white board in your home or work area One of the fastest things you can do that will give you the biggest bang for your buck How stuff occupies mindshare and builds stress Tips and tricks for if you work from home A couple productivity hacks you can use to automate your home with technology Some simple steps you can take to get better sleep Links Marie Kondo TPS90: Become a Minimalist w/ Joshua Becker Amazon Echo Hue bulbs Better Sleep Blackout Curtains Homework podcast episode w/ Mike Schmitz If you enjoyed this episode, subscribe to the podcast on iTunes, Sticher, Overcast, PocketCast or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show gain exposure. You can also leave a review! Here's how.

TPS112: How to Escape Your Email  

In this episode, we go through 8 tips (plus a bonus) on how to escape your inbox and focus on tasks that matter. We’ll discuss apps and systems that you can use to cut down on the time you spend processing your emails. Cheat Sheet Behind-the-scenes peek at how we built the final stages of the Escape Your Email course The toxic results of email-related stress on your ability to think clearly and work efficiently The amazing efficiencies that are created when you can integrate email with your task manager Tips for reducing the amount of email that you receive (which in turn leads to you spending less time in your inbox) One trick you can use to instantly find everything you are currently subscribed to in your inbox Why unsubscribing to even one email is a bigger deal than you think How the carbon copy feature multiplies the true productivity cost of an email The use cases that email really isn’t good for (and alternatives that can improve the communication efficiency of YOUR team) 8 Tips + A Bonus on How You Can Escape Your Inbox Turn off notifications on your computer and phone Have a system you can trust Touch it once Unsubscribe Use other team communication tools instead of email Stop using folders to store your messages Automate common responses Turn off the unread badge BONUS: Use Sanebox to improve the quality of what ends up in your inbox Links TPS111: Why You Must Escape Your Email Animal Farm Omnifocus PostBox Dispatch iOS app Zapier IFTTT TPS105: The AE Email Workflow Airmail AE Blog Post: What’s the Best Way to Handle Email on a Mobile Device? Bonusly Unroll.me Fitness in Post podcast HipChat Slack JIRA Confluence TextExpander Mailmate Basecamp If you enjoyed this episode, subscribe to the podcast on iTunes, Sticher, Overcast, PocketCast or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show gain exposure. You can also leave a review! Here's how.

TPS111: Why You Must Escape Your Email  

Americans spend way too much time on email, and it’s breaking our creative flow and making us less productive. In this episode, we talk about the reasons why this is, and how you can break the cycle and spend more time out of your inbox taking action on the things that really matter. Cheat Sheet Why the corporate email culture is so unhealthy The amazing results people have been getting from our inbox zero challenge The real reasons people spend so much time in email (and how you change your mindset to escape your email) How to create more time to spend doing work that actually adds value to your business Why email often functions as a to-do list that other people can write on and how you can change this so you can be more intentional about your work The unconscious (and unproductive) behavior patterns that people fall in to when it comes to email How email breaks your flow and what you can do to stop your focus train from being derailed Thanh’s personal email horror stories How you can get people to communicate with you over email on your terms Links The Simple Guide to Managing Your Email with the Asian Efficiency Email Workflow The Willpower Instinct TPS38: I Know Kung Fu w/ Patrick Hart Boomerang for Gmail Become More Productive with the Pomodoro Technique The Best Way to Handle Email on Your Mobile Device (Thanh's article) If you enjoyed this episode, subscribe to the podcast on iTunes, Sticher, Overcast, PocketCast or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show gain exposure. You can also leave a review! Here's how.

TPS110: Fitness in the Workplace w/ Zack Arnold  

Movement energizes us and makes us more productive and efficient, and yet most knowledge workers spend eight hours or more sitting at a desk every day. Zack Arnold sits at a desk too, but he’s become an expert in building habits of movement into his daily life. On this episode, we talk about little tweaks to get more movement while at work, which will increase your productivity. Cheat Sheet How sitting all day is killing your productivity (and how regular movement during the workday can actually make you more creative) Why movement is vital for having energy The number of steps you need every day to maintain good energy (it's probably more than you think) The difference between movement and exercise How to quantify your activity and track your progress The productivity benefits from making your office setup inefficient by forcing you to move more How to effectively implement a time blocking habit (especially if you've failed at this before) Breathing exercises you can do right now to increase productivity A sneak preview of Zack Arnold's content in the Asian Efficiency Dojo Links Optimize Yourself (use promo code ASIAN to save 25%) AE Dojo Fitness in Post podcast Fitness in Post Ep31: Managing Stress with Heart Rate Variability Go Far movie TPS17: Fitness w/ Zack Arnold TPS41: Go Far w/ Zack Arnold TPS23: Optimization, Automation, and Outsourcing with Ari Meisel BJ Fogg Atul Gawande's TED Talk Book, tool, ritual Book: The Checklist Manifesto | The Art of Less Doing Tool: Trello | FitBit | Heart-Rate Variability monitor Ritual: Knockout 60 seconds of pushups while you are waiting for your water to warmup for your shower in the morning. Connect with Zack Arnold @EmpireEditor If you enjoyed this episode, subscribe to the podcast on iTunes, Sticher, Overcast, PocketCast or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show gain exposure. You can also leave a review! Here's how.

TPS109: Finding Your Focus w/ Michael Hyatt  

Michael Hyatt is a NY Times best selling author, speaker, and former CEO (and chairman) of Thomas Nelson Publishers. He’s on the podcast to discuss the true goal of productivity, how to find your focus, and making room for activities that truly matter. Cheat Sheet Michael's journey to becoming a productivity expert The real purpose of productivity (why productivity is a means to an end and not the goal itself) How to create margin for the things that really matter How to use the Freedom Compass to achieve your goals and live a fulfilling life How to get out of the drudgery zone and eliminate the activities you don’t want to do Tips for automating the tasks that you don't really want to be doing How to develop a template mindset to save time The importance of creating a daily game that you can win How you can personally create a blueprint for a productive day Freedom Compass Links FreeToFocus.com MichaelHyatt.com Getting Things Done TPS102: Essentialism w/ Greg McKeown TextExpander Hazel Nozbe Book, tool, ritual Book: Deep Work by Cal Newport Tool: Workflowy Ritual: Ritual for speaking - going through notes and saying the speech out loud the night before. In the morning, exercise and affirmations. Connect with Michael Hyatt @MichaelHyatt If you enjoyed this episode, subscribe to the podcast on iTunes, Sticher, Overcast, PocketCast or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show gain exposure. You can also leave a review! Here's how.

TPS108: Sustainable Behavior Change w/ Eric Zimmer  

Eric Zimmer is the host of the award-winning podcast The One You Feed. Through hundreds of interviews, Eric has learned a lot about healthy habits, mindfulness, and sustainable behavior change. We chat about changing environments, habits, and feeding your “good wolf.” Cheat Sheet The true meaning of the parable behind Eric's podcast, "The One You Feed" What Eric personally does to feed his "good wolf" Why meditation is so important to Eric and the difference it has made in his own life How the stimulus --> response cycle works and how you can use it to spin the stories you tell yourself so they are more positive Eric’s personal journey of recovery and how it led him to where he is today The importance of community and the environment you live in How to make environmental tweaks to help establish positive habits and achieve your goals The effective way to figure out for yourself what is really important Why happiness isn’t something out there in the future (and how you can achieve it in your own life starting now) Links OneYouFeed.net The One You Feed Episodes (Zack's Recommendations) Eric's Story Norman Rosenthal James R Doty Russell Simmons TPS92: No More Underpants w/ Steve Kamb TPS102: Essentialism w/ Greg McKeown Man's Search for Meaning Headspace app The Willpower Instinct Book, tool, ritual Book: The 7 Habits of Highly Effective People Tool: Calendly, Evernote, TextExpander Ritual: A morning routine Connect with Eric Zimmer @OneYouFeed If you enjoyed this episode, subscribe to the podcast on iTunes, Sticher, Overcast, PocketCast or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show gain exposure. You can also leave a review! Here's how.

TPS107: Being Data-Driven w/ John Johnson  

John Johnson, PhD is an expert in reading and understanding data and statistics. He talks with Zack about how to become a discerning consumer of data, now that we can track personal data as well. Listen in to learn how to ask questions about data, using data to forecast, and when to not pay attention to data. Cheat Sheet What econometrics is all about and how it can be used to find the truth of what the data is really telling you How to communicate data-driven observations to people who don’t like statistics Dr. Johnson's experience as an expert witness Why the idea of the quantified self is important (but only if you know what datapoint to consider) How to be discerning when looking at data and find the real meaning Why "cherrypicking" is rampant among data analysis and what you can do to spot this How to ask effective questions when you are presented with data The hidden danger in looking for patterns in everything you see How forecasting works and why it's important The benefits from applying an information diet Links Everydata book Dr. Johnson's website Edgeworth Economics Fooled by Randomness Book, tool, ritual Book: The Last Lecture Tool: Rewire app (Android) Ritual: Going to the gym Connect with John Johnson, PhD @Everydata Sponsor Freshbooks.com/productivity For a 30 day free trial, be sure to enter the word 'productivity' in the "How Did You Hear About Us?" section If you enjoyed this episode, subscribe to the podcast on iTunes, Sticher, Overcast, PocketCast or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show gain exposure. You can also leave a review! Here's how.

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