Episodi
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In this podcast, Ricardo explains the concept of delivery cadence, which defines how and when a project delivers products or services. He describes four types: single delivery (everything delivered at the end, rarely used today), multiple delivery (milestones with variable timing), periodic delivery (timeboxed intervals like sprints), and continuous delivery (common in digital projects, where updates are released as soon as they are ready). Ricardo explains that using a delivery cadence improves project predictability by managing stakeholder expectations. Even large capital projects, such as power plants, do not rely on single deliveries, but rather on phased implementations for better financial viability.
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In this episode, Ricardo introduces the AI-Driven Project Manager Certification, explaining the rationale behind this certification. He highlights the growing hype around AI, with many project managers using AI terms without understanding the technology. The certification aims to ensure that professionals have the knowledge needed to manage AI-driven projects effectively. Developed in partnership with APMG, known for its Prince2 and ITIL credentials, the certification is rigorous and severe. Ricardo also highlights the importance of preparing for the future impact of AI on project management, noting that his motivation is not just business-driven but aimed at promoting awareness and readiness among professionals.
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In this podcast, Ricardo talks about the common problem of project backlogs that grow instead of shrinking. He offers three practical tips for managing them effectively: (1) Accept that your backlog will never be empty. (2) Prioritize tasks through “radical prioritization,” focusing only on what really matters and delegating or discarding the rest. (3) Control what goes into the backlog, using a “parking lot” for ideas that may not be immediately essential. Ricardo emphasizes the complexity of projects and the importance of making strategic decisions to avoid unnecessary tasks in the project.
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Ricardo talks about PMI’s AI Prompt Engineering for Project Managers course in this episode. He highlights the importance of crafting effective prompts using AI tools like ChatGPT. Essential guidelines include being specific, providing context, setting the right tone, knowing your audience, ensuring clarity, and using structured prompts. Ricardo also stresses the need to experiment, test, and refine prompts for the best results. He encourages PMI members to take the course, praising its value for project management professionals. PMI does not sponsor the episode, but Ricardo shares his genuine appreciation for the course.
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** Check out PMI's Talking to AI course
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In this episode, Ricardo explains the differences between OKRs (Objectives and Key Results) and KPIs (Key Performance Indicators). While both are measurement tools, they serve different purposes. KPIs track ongoing processes, offering real-time insights into performance, such as project progress in terms of time and cost. OKRs, on the other hand, are goal-setting frameworks that push teams toward ambitious targets. Unlike KPIs, OKRs are time-bound and tied to specific objectives. Ricardo emphasizes that OKRs and KPIs are distinct and should not be considered subsets of one another despite their measurement functions.
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In this podcast, Ricardo addresses a skeptical comment about AI's impact on project management, specifically questioning whether AI will diminish the role of project managers and PMI's responsibility in shutting down AI. Ricardo emphasizes that neither he nor his colleague Antonio are pushing an AI agenda for profit. Instead, they believe in AI's transformative potential and advocate for preparedness through education and training. Ricardo argues that adaptation is crucial as AI changes the field, and institutions like PMI are working to guide project managers in navigating these changes. He stresses the importance of understanding AI to thrive in the future.
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In this episode, Ricardo talks about the importance of understanding emotions in project management, emphasizing that human challenges often outweigh technical ones. He introduces the "Wheel of Emotions" by Robert Plutchik, which categorizes eight primary emotions into pairs of opposites, helping project managers recognize and manage emotions in themselves and their teams. Ricardo explains how this tool can improve communication and team cohesion by addressing emotions like fear, trust, and disgust. He acknowledges that while the model may simplify complex emotions, it is a valuable resource for non-experts in psychology to enhance emotional awareness in project management.
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* The Plutchik Wheel can be downloaded Here
* Image: @The Scientific Research Society and SixSeconds
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What happens when a project loses the project manager or an absolutely critical member?
In this episode, Ricardo discusses the challenges of changing project manager mid-project. He explains that it is costly and risky due to potential accountability issues, where the new manager may blame the predecessor. To mitigate these issues, he advises keeping documentation organized and project files clear. Effective stakeholder management and communication are crucial to avoid rumors and misunderstandings. Ricardo emphasizes the importance of clear and formal communication to avoid misinformation. He concludes by saying that changing project manager significantly impacts the dynamics of the project.
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*Image generated by PMOtto for ChatGPT
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In this episode, Ricardo discusses the virtuous cycle in AI development, based on Andrew Ng's Coursera course, "AI for Everyone," and highlights the importance of creating AI projects that intersect with business value. Ricardo explains that more data improves algorithms and services, attracting more users, which generates more data and creates a virtuous cycle, leading to some companies dominating AI due to their vast data resources. Ricardo also suggests using existing large language models with fine-tuning for specific applications and recommends Andrew Ng's course for a better understanding of the fundamentals of AI.
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In this episode, Ricardo discusses a recent global computer meltdown that affected 1% of Microsoft Windows computers, causing chaos across multiple industries. He comments on the risks of relying on unique technologies, using an example from his own business. Ricardo distributes his technological needs among several suppliers (Apple, Google, AWS, Dropbox) to mitigate risks. He advises companies to plan for technology failures by diversifying the use of technology, ensuring backup solutions, and preparing for different scenarios to maintain operations. Ricardo concludes that understanding and managing risks is crucial for effective decision-making and business continuity.
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Image from Wikimedia
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In this episode, Ricardo discusses the OpenAI ranking to classify AI systems, highlighting the importance of clearly communicating these advances to the general public. The ranking has five levels:
1- Chatbots that support but do not replace jobs,
2 - Systems that solve problems at the human level,
3 - AI capable of taking action, Innovative AI,
4 - Creating new products,
5 - Complex organizational operations managed by AI.
We are currently at level 1 and progressing to level 2. Ricardo comments that this clear communication helps us understand the direction and potential of future technology.
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* Image generated by PMOtto on ChatGPT
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In this episode, Ricardo talks about the importance of understanding the political aspects of project management. Effective project delivery isn't just about planning, budgeting, risk analysis, or stakeholder management; it requires the management of human interactions and political dynamics. Ricardo gives four main tips: influence mapping to understand authentic relationships beyond organizational charts, using political intelligence to read unspoken signals, strategic commitment to protect the central elements of the project, and maintaining ethics in political maneuvers. He points out that mastery of political awareness comes from practical experience, not just theoretical learning, and is crucial to successful project management.
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* Image generated by PMOtto on ChatGPT.** Discover the new course on problematic projects at: https://youtu.be/JIaRnLfHfas -
In this episode, Ricardo talks about the fatigue of change, and the constant need for adaptability. Frequent changes can lead to frustration, apathy and reduced team productivity. To manage this, Ricardo suggests three tips: open and transparent communication to explain changes and listen to feedback; empathy to support and recognize team challenges; and prioritization to help the team focus amidst numerous changes. He explains the importance of mental stability in navigating change and encourages implementing these strategies to improve project performance and team morale.
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In this episode, Ricardo talks about the difficulty of recognizing a project in crisis and offers three reasons why this is challenging. First, cultural stigma prevents leaders from admitting failure, as it can imply incompetence. Secondly, the belief that problems can be solved unnoticed is misleading since recovering from a crisis requires much more effort than avoiding it. Third, fear of job loss causes individuals to hide problems. Accepting a crisis is crucial to changing the project's direction and finding solutions. Ricardo explains that dealing with projects requires a unique mindset, confidence, and discipline to recognize and resolve problems effectively.
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*Image generated using PMOtto.ai for ChatGPT.
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In this episode, Ricardo explores the SCARF model, a powerful framework developed by neuroscientist David Rock to understand and manage social behaviors in projects. He examines the five key domains of SCARF: Status, Certainty, Autonomy, Relatedness, and Fairness—and discusses how each of these elements can significantly impact team dynamics and project outcomes.
By recognizing and addressing these social drivers, project managers can create a more positive and productive environment and ultimately achieve greater project success.
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*Image generated using PMOtto.ai for ChatGPT.
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In this episode, Ricardo discusses the misconception that using AI tools like ChatGPT is cheating. He distinguishes between ethical and unethical uses of AI. Using AI to improve communication or generate ideas is fair if the user remains the intellectual author. However, passing off AI-generated work as your own, such as writing articles for publication, is cheating. Ricardo highlights the importance of transparency and ethical considerations in using AI, recommending AI as a tool to enhance human creativity and productivity, not to replace or distort it.
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* Image generated by PMOtto.ai Plug-In for ChatGPT 4
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In this episode of the 5 Minutes Podcast, Ricardo discusses the crucial balance between exploration and exploitation in the context of AI and business. Exploration involves researching and innovating, similar to analyzing multiple doors to understand the best option. However, at some point, organizations must shift to exploitation, applying their findings to achieve efficiency and profitability. Ricardo warns that continuous exploration without action leads to missed opportunities, especially in rapidly evolving fields like AI. Companies should learn when to stop exploring and start exploiting to remain competitive, as examples like OpenAI and Gemini illustrate.
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In this podcast, Ricardo shares his experience attending the Taylor Swift concert with his daughter, highlighting what he learned. Initially skeptical, he was impressed by the event's importance to the young audience, teaching him the importance of understanding stakeholders. He was impressed with the flawless execution of the show, which featured impeccable project management. Ricardo comments that we must leave our comfort zone to gain new perspectives and understand social changes. Ultimately, he draws parallels between Taylor Swift's ability to captivate her audience and the project's effective delivery, highlighting the value of capturing stakeholder sentiment and delivering transformative experiences.
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In this episode, Ricardo discusses his recent article on artificial emotional intelligence (AEI), published with André Barcauí at the London School of Economics Business Review. AEI can significantly improve employment, healthcare, education, and negotiation by identifying small emotional clues. For instance, Character.ai allows users to interact with historical people, while hirevue.com uses avatars to evaluate candidates' emotional matches. Ricardo, however, accentuates the moral ramifications of AEI, including possible invasions of privacy and prejudice based on assumed characteristics like ethnicity or sexual orientation. He underlines that to avoid misuse and harm to society, ethical considerations must go hand in hand with technological progress.
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Click here to read the article.
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In this podcast, Ricardo discusses the severe flooding crisis in Southern Brazil, emphasizing three key points. First, focus on immediate rescue and safety, not on blame. Authorities should prioritize evacuating people, providing basic needs, and ensuring shelters. Second, protect the vulnerable, such as women and children, from potential abuse in chaotic environments by maintaining security and organizing safe shelters. Third, post-crisis, sustained attention is crucial for rebuilding and preventing future disasters. Despite potential distractions from new crises, continuous efforts are necessary to ensure long-term recovery and implement preventive measures to avoid recurrence.
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