Episodi
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In this latest episode of our monthly series, PM Talks, Patrick Rhone and I dive into the complexities of life and work. This series offers deep discussions that explore meaningful topics from our perspectives. This month, we’re tackling uncertainty—how it shows up in our lives, how we handle it, and how to find certainty in areas where we can have control.
In this episode, we use personal examples, such as my ongoing home construction woes, to highlight how uncertainty plays out in real-life scenarios. From navigating miscommunication with contractors to controlling our reactions, we explore how clarity and control can help alleviate the anxiety of uncertainty.
Key Discussion Points
The role of clarity and control in reducing uncertainty
How communication can foster or hinder certainty in projects
Personal stories about managing household construction and expectations
The concept of “commanding” your environment without over-controlling it
How to differentiate between flexibility and rigidity in uncertain situations
Using minimalism and simplification to manage uncertainty in daily life
If you’re feeling the weight of uncertainty in your own life or work, I hope this episode offers you practical tools and perspectives to better navigate it. We’ll be back next month for our final episode of the year, where we’ll discuss reflection and growth—another topic that's sure to bring valuable insights. Don’t miss it!
Links Worth Exploring
Patrick's book, "For You"
Patrick’s Website
Episode 286: Doing Project 333 with Courtney Carver
How to Conquer the Day
Zen Habits Podcast: Mike Vardy on TimeCrafting & Productiveness
Check out ALL of the PM Talks episodes
Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page.
Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts. Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice.
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For this Flashback Friday episode of A Productive Conversation, I’m bringing back a truly impactful discussion with Neil Pasricha, whose work centers on intentional living, resilience, and finding happiness in everyday life. Our original conversation took place in 2019, just after the release of Neil’s book You Are Awesome, which explores resilience, change, and the art of bouncing back when life gets tough.
Neil has since released Our Book of Awesome, a celebration of small joys that unite us, which feels especially timely as we approach the holiday season and prepare for a new year. In our conversation, we explore themes that are more relevant than ever: resilience, happiness, and the importance of taking small steps toward living an intentional, fulfilling life.
Key Discussion Points
Dave’s journey from co-founding Holstee to launching Reflection.app
How journaling helps process emotions, build perspective, and foster gratitude
The evolving role of AI in journaling and its potential benefits and pitfalls
Practical tips for integrating journaling into your daily routine
The value of revisiting journal entries to track growth and spot patterns
Dave’s thoughts on finding personal clarity and how journaling supports human flourishing
Neil’s insights on resilience, intentional living, and the power of gratitude offer timeless wisdom. I hope revisiting this conversation inspires you to find and celebrate the awesome moments in your life. Remember, resilience isn’t about avoiding failure but learning how to get back up... one small step at a time. (Originally released November 2019)
Links Worth Exploring
Connect with Neil: Website | Instagram | Facebook | Twitter | LinkedIn
Get the book we discussed: You Are Awesome: How to Navigate Change, Wrestle with Failure, and Live an Intentional Life
Check out Neil's latest book: Our Book of Awesome: A Celebration of the Small Joys That Bring Us Together
Day One
What Got You Here Won’t Get You There: How Successful People Become Even More Successful
The Art of Non-Conformity: Set Your Own Rules, Live the Life You Want, and Change the World
The Pomodoro Technique
Check out 3books.co
Related Conversation: Episode 288: How to Be Awesome at Your Job with Pete Mockaitis
Related Blog Post: Why Small Wins Can Make Or Break Your Productivity
Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page.
Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts. Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice.
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Episodi mancanti?
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In this episode of A Productive Conversation, I sit down with entrepreneur, designer, and co-founder of Reflection.app, Dave Radparvar. Dave’s commitment to fostering human flourishing has driven his work, from his early days with Holstee to his latest endeavor, Reflection, a digital journaling platform. As someone who deeply values reflection and personal growth, Dave shares his own journaling journey and how it has shaped his life, work, and mindset.
We dive into the importance of journaling for perspective, handling challenges, and cultivating gratitude. Dave opens up about how his journaling practice has helped him navigate difficult times, appreciate good moments, and stay present. Together, we explore how digital tools, like Reflection, are transforming the journaling experience and the potential role AI plays in this space.
Key Discussion Points
Dave’s journey from co-founding Holstee to launching Reflection.app
How journaling helps process emotions, build perspective, and foster gratitude
The evolving role of AI in journaling and its potential benefits and pitfalls
Practical tips for integrating journaling into your daily routine
The value of revisiting journal entries to track growth and spot patterns
Dave’s thoughts on finding personal clarity and how journaling supports human flourishing
Whether you're new to journaling or a seasoned journaler, this episode offers deep insights into how you can use journaling as a tool for growth and reflection in your everyday life.
Links Worth Exploring
Connect with Dave: Website | Twitter | LinkedIn
Check out Reflection: Start here
My Reflection video: Watch it on YouTube
Want to build a journaling practice? The Journaling Course can help.
Project 333: Learn more about The Minimalist Fashion Challenge
Related Conversation: Episode 461: Personal Socrates with Marc Champagne
Related Blog Post: The Benefits of Journaling for Time Management and Productivity
Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page.
Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts. Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice.
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In this Flashback Friday episode, I revisit my conversation with Tiago Forte, the visionary behind the "Building a Second Brain" methodology. With his book making waves, and after having attended the Second Brain Summit, it felt like the perfect time to re-share this impactful episode. Tiago has not only been a force in the productivity space but has pioneered a transformative approach to personal knowledge management (PKM) that resonates deeply in our digital age.
In our chat, we dive into how Tiago developed the concept of a "second brain"—a system designed to offload and organize our knowledge to enhance creativity, productivity, and clarity. This conversation explores how anyone can leverage this approach to foster a meaningful and organized way of capturing insights, ideas, and information.
Key Discussion Points
The origins of "Building a Second Brain" and Tiago’s inspiration for creating it
The role of PKM in managing our information-rich lives and its evolution since the analog era
Tiago’s "PARA" method for organization and why simplicity is powerful
The role of intuition in capturing what resonates versus capturing everything
How digital tools like Evernote and Readwise aid in building a resilient knowledge system
The pitfalls of complex systems and why a simple, personalized approach works best
The timelessness of knowledge management principles and their relevance in today’s fast-paced world
Tiago's insights help reshape how we view knowledge management, advocating for a personal, flexible, and intuitive approach. Whether you’re new to PKM or a seasoned productivity enthusiast, this episode will offer valuable perspectives on creating a system that works with, not against, your unique mind. (Originally released November 2022)
Links Worth Exploring
Connect with Tiago : Website | Instagram | Facebook | Twitter | LinkedIn
Listen to Tiago’s Podcast
Get the Second Brain Quickstart Guide
Buy Tiago’s book Building a Second Brain
Learn more about the Second Brain Summit
Join TimeCrafting Trust Premium
Related Conversation: Episode 456: Marie Poulin talks about Notion
Related Blog Post: 3 Steps to Building Productivity Habits That Stick
Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page.
Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts. Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice.
Thanks again for listening to A Productive Conversation. See you later.
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In this episode, I sit down with Jason Silver, author of Your Grass is Greener: Use What You Have. Get What You Want. At Work and In Life. Jason shares his insights on how to find more happiness in your work by using the skills you already have and how that enjoyment leads to greater productivity. We dive into the book’s structure, which is designed to help you work smarter, find enjoyment without changing jobs, and progress in your career. Jason also explains how reflection and personal experimentation can lead to better decision-making and greater fulfillment in life and work.
Throughout the episode, Jason reveals practical techniques to help you get more out of your job without adding more work, offering advice that challenges conventional wisdom. We talk about tracking productivity, dealing with imposter syndrome, and how to make better decisions by embracing clarity and using emotion as part of the decision-making process.
Key Discussion Points
How enjoyment in your work leads to higher productivity
Breaking down the three parts of Your Grass is Greener and how they relate to finding fulfillment
Practical ways to create space in your work to allow for self-reflection and growth
Why imposter syndrome can be a powerful tool for personal and professional development
The importance of reflection and tracking progress in achieving success
Using emotion in decision-making to improve clarity and outcomes
Jason also talks about his playbook and offers actionable insights for readers who want to use it to unlock their potential at work. You’ll leave this episode with a better understanding of how to approach your work with more intentionality, focus, and enjoyment.
Links Worth Exploring
Connect with Andrew: Website | LinkedIn | X/Twitter | Instagram
Check out my appearance on The Pro Guide: Watch it here
Check out Andrew's work on The Omni Show: Listen here
Related Conversation: Episode 64: Passionate About Productivity with Amber De La Garza
Related Blog Post: Why I’m Passionate About Personal Productivity
Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page.
Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts. Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice.
Thanks again for listening to A Productive Conversation. See you later.
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In this Flashback Friday episode, I reconnect with Chris Bailey, with a conversation centering on his book, Hyperfocus. We dive into the lessons he learned since the release of Hyperfocus and explore his approach to managing distractions and cultivating deep focus in a world full of noise. Chris also shares his thoughts on how meditation can enhance our ability to stay on track, drawing from his personal experiences and extensive research.
This conversation provides a fresh take on productivity, where slowing down and focusing deliberately is more effective than working fast and frantically. Whether you’re struggling with distractions or just looking to improve your focus, this episode has actionable insights that can help you be more intentional with your time and energy.
Key Discussion Points
Chris’s journey since releasing Hyperfocus and his latest work on mindfulness and calm
How to manage attentional space in a world full of distractions
The benefits of meditation in increasing focus and mental clarity
Practical tips for creating a distraction-free environment to foster deep work
The importance of doing the right things deliberately, rather than just doing more
How Chris fits new ideas into his current projects to maximize impact
I’m grateful to Chris for sharing his wisdom and experiences in this Flashback Friday episode. His work continues to inspire us to be more intentional with our time and attention. If you’re looking to dive deeper into focus and productivity, this episode is packed with valuable takeaways. Don’t forget to check out the links mentioned and take a look at Chris’s latest work. (Originally released October 2018)
Links Worth Exploring
Connect with Chris: Website | Instagram | Twitter/X | LinkedIn
About that Ben Folds song...
Hyperfocus: How to Be More Productive in a World of Distraction
The Productivity Project
APC Episode 77: The Productivity Project with Chris Bailey
A Lesson from “About a Boy” on Hyper-Scheduling
The Hyper-Scheduling Experiment | MacSparky
Flow by Mihaly Csikszentmihalyi
Essentialism by Greg McKeown
APC Episode 201: Willpower Doesn’t Work with Benjamin Hardy
APC Episode 73: Deep Work with Cal Newport
Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page.
Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts. Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice.
Thanks again for listening to A Productive Conversation. See you later.
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In this episode, I’m joined by Yemado, a foremost teacher of Boabom in North America. Boabom is a Tibetan system that combines relaxation, meditation, and self-defense, offering a unique way to balance body and mind. During our conversation, Yemado shares his insights into the practice and why it’s ideal for people looking for non-competitive physical activity that also provides mental clarity.
We explore how Boabom’s progressive approach makes it accessible to anyone, regardless of their starting point, and how it fosters personal growth and resilience. Yemado also walks us through a simple breathing exercise that listeners can practice right away to experience the benefits of this ancient art.
Key Discussion Points
An introduction to Boabom: A blend of relaxation, meditation, and non-contact self-defense
The role of progression in Boabom classes, enabling students to grow step by step
How non-competition within Boabom promotes personal improvement and mental focus
The impact of movement on stress management and emotional resilience
Why people are drawn to practices like Boabom to escape the pressures of modern life
The interplay between breathing techniques and mental clarity
A live guided breathing exercise that listeners can try immediately
This conversation with Yemado offers a glimpse into the power of Boabom to help people reconnect with themselves and their surroundings. If you’re seeking a practice that brings both mental and physical benefits without the competitive stress, this episode is for you. I encourage you to try the breathing exercise Yemado shares—it's a great way to experience the calm and clarity that Boabom offers.
Links Worth Exploring
Connect with Yemado: Facebook | Instagram | YouTube
Dive into Boabom: Start here
Take a Boabom class: Check out the Boston School of Boabom
Related Conversation: Episode 547: Kurtis Lee Thomas Talks About Breathwork Detox and Thriving in the Age of Anxiety
Related Blog Post: The Power of Bit by Bit Productivity
Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page.
Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts. Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice.
Thanks again for listening to A Productive Conversation. See you later.
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In this Flashback Friday episode, I reconnect with Paul Millerd to discuss his new book, Good Work: Reclaiming Your Inner Ambition. Paul reflects on life changes, including becoming a parent and launching this book. Our chat touches on how personal growth, creativity, and work-life integration evolved for him since our original conversation.
Paul shares the challenges of writing and parenting simultaneously, detailing how he resisted conventional book launch strategies to focus on sustainable progress. His insights offer a refreshing take on doing meaningful work at your own pace—a theme I deeply connect with.
Key Discussion Points
Writing Good Work and navigating parenthood simultaneously
Choosing long-term sustainable work over fast-paced launches
The concept of non-competitive creativity and protecting time blocks
How parenting reshaped Paul's connection to his work
His shift toward fewer but meaningful three-hour writing blocks
The impact of not following traditional publishing playbooks
Finding fulfillment in creating without burning out
Paul’s story shows that good work isn’t about rushing to the finish line—it’s about sustainable creativity and doing what feels right. This conversation is a reminder to honour our personal journeys and resist the temptation to conform to external pressures. If you're interested in building a fulfilling career and balancing it with life’s other priorities, you’ll find plenty of value in this episode. (Originally recorded February 2023)
Links Worth Exploring
Connect with Paul: Website | Instagram | Facebook | Twitter | LinkedIn
Buy Paul's latest book: Good Work: Reclaiming Your Inner Ambition
Buy Paul’s first book: The Pathless Path
Related Conversation: Episode 334: Endless Curiosity with Derek Sivers
Related Blog Post: How To Find Your Way Forward (And Finish)
Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page.
Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts. Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice.
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In this episode of A Productive Conversation, I’m joined by Patrick McAndrew, founder and CEO of HARA, an exclusive membership community designed for entrepreneurs and leaders seeking to elevate their lives and align their personal and professional paths. Patrick has a unique blend of experience, from managing restaurants to advising corporate giants like Morgan Stanley, and he brings deep insight into how we can reclaim attention and cultivate intention in a tech-driven world.
Throughout our conversation, Patrick shares his personal evolution from helping people "get more done" to teaching leaders how to engage more deeply with their values and inner state. We discuss what it really means to be productive, explore the balance between routine and practice, and challenge the notion that apps or frameworks are the answer to today’s challenges.
Key Discussion Points
Patrick’s journey from teaching speed reading and memory skills to founding HARA, a community focused on alignment and inner work
The evolution of productivity from task-based to meaning-driven approaches
Why practices like journaling and meditation are essential for sustainable productivity
The tension between structure and adaptability in today’s work environments
How routines and patterns can transform into practices that align with personal values
The role of attention and intention in balancing personal growth with business success
How modern productivity frameworks can be limiting if they ignore internal development
This conversation with Patrick McAndrew will challenge you to rethink the ways we pursue productivity, shifting focus from frameworks and apps to meaningful practices that nurture both business and personal growth. Patrick's insights are a powerful reminder that productivity is more than just ticking off tasks—it’s about becoming aligned with who we are and what we truly value. I look forward to revisiting this conversation with Patrick in the future to explore how these ideas continue to evolve.
Links Worth Exploring
Connect with Patrick: Website | LinkedIn | YouTube | Substack
Check out HARA: Learn more
My Essay: The Path to Productiveness
My Appearance on the Zen Habits podcast: Check it out
What Juliet Funt shared with me: Listen here
Related Conversation: Episode 283: Well-Presented with Mike Pacchione
Related Blog Post: The Ongoing Battle Between Time and Reason
Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page.
Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts. Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice.
Thanks again for listening to A Productive Conversation. See you later.
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In this episode of A Productive Conversation, I’m joined by Srini Rao, host of The Unmistakable Creative podcast. Srini has always been at the forefront of blending creativity with productivity, and our discussion today takes an even deeper dive into these themes. We reflect on how the creative process has evolved since we last spoke, touching on the integration of AI and the future of content creation.
Srini’s exploration of creativity doesn’t just stop at human endeavors—it extends into how AI can serve as a creative collaborator. From his development of customized children’s books to building a tool that automates eBook creation, Srini shares how the intersection of human creativity and AI execution is reshaping the way we work. Join us as we revisit insights from our conversation in 2014 and reflect on the vast changes that have taken place over the past decade.
Key Discussion Points
How Srini built a YouTube channel focused on Mem tutorials and his deep dive into AI's role in creativity.
The distinction between AI as a creative tool versus a thought partner, and how creatives can leverage AI for content repurposing.
The importance of "personal knowledge capital" in an AI-enhanced future.
Srini’s journey in using AI to generate custom children’s books and other creative projects.
The concept of "recursive creativity" and how humans guide, criticize, and curate AI output to enhance creative work.
How division of labor at scale is becoming accessible to creators, thanks to AI.
As Srini continues to push the boundaries of creativity with AI, this episode offers a unique glimpse into how technology can aid, rather than replace, the human creative process. Whether you're an entrepreneur, creator, or someone intrigued by the future of AI, this episode provides valuable insights into how to harness the power of AI to scale your creative output. (Originally recorded in 2014)
Links Worth Exploring
Connect with Srini: Website | Instagram | Twitter/X
Srini’s Books on Amazon: Check them out here
Srinivas Rao on The Blaze with Glenn Beck
Related Conversation: Episode 534: Kevin Surace Talks About AI and Maintaining Productivity
Related Blog Post: A Look at Productivity and Workflow Versioning
Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page.
Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts. Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice.
Thanks again for listening to A Productive Conversation. See you later.
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In this latest episode of our monthly series, PM Talks, I sit down with my good friend Patrick Rhone to dive deep into the idea of finding the right pace in life and work. We explore how our relationship with time evolves as we age, and what it means to develop a sustainable cadence that suits our changing needs and values. Patrick and I discuss how wisdom often takes priority over productivity, and how embracing pacing can lead to a more fulfilling life.
This conversation touched on a lot of important ideas, including how age impacts our pacing and how the societal pressure to constantly accelerate can affect our well-being. We even draw connections between personal reflections and practical applications for making better choices about how we spend our time.
Key Discussion Points
How turning 50 has influenced my perspective on pacing in life and work
The role of age in shaping our relationship with time and productivity
Why "moving slow to go fast" can be more effective in both work and life
Embracing wisdom over output as we get older
The cultural shift away from valuing the wisdom of elders and its impact
Understanding personal limitations and making conscious decisions about where to put our energy
Patrick also shared insights on the importance of understanding and respecting personal limitations, and we reflected on how age affects our perceptions of time and productivity. If you want to take a deeper look at how pacing yourself might help you find the right rhythm in your own life, this episode is a must-listen.
Links Worth Exploring
Patrick's book, "For You"
Patrick’s Website
Watch Fiennes Return to the Wild on Disney+
What is The GORUCK Challenge?
Check out ALL of the PM Talks episodes
Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page.
Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts. Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice.
Thanks again for listening to A Productive Conversation. See you later.
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In this special Flashback Friday episode, I reconnect with David Allen, the creator of the Getting Things Done (GTD) methodology, to discuss his latest book, Team: Getting Things Done with Others, co-authored with Ed Lamont. We also revisit a classic conversation where we discussed the evolution of GTD, reflecting on its past, present, and the future of productivity practices.
David has been a regular guest on the show, and this time we dive into the complexities of translating GTD principles to a team setting, and how the GTD philosophy continues to evolve. We also touch on topics such as remote work, team dynamics, and the importance of clarity, trust, and adaptability in both individual and collective productivity.
Key Discussion Points
David's new book, Team: Getting Things Done with Others, and the challenges of applying GTD to teams
The importance of standards and clarity in fostering trust within a team environment
The evolution of productivity tools and the core principles of GTD that remain unchanged
How the brain processes tasks, multitasking, and the risks of decision fatigue in modern productivity
The nuances of working by context vs. linear project management and how they support different working styles
How GTD can be a lifestyle practice, providing a path to mastery that applies to both professional and personal life
It was (as always) an insightful conversation with David Allen, offering perspectives on how GTD remains a powerful productivity framework, whether you’re working solo or as part of a team. David's new book is a must-read for anyone looking to extend GTD practices beyond personal productivity and make teamwork more effective and cohesive. (Originally released July 2015)
Links Worth Exploring
Connect with David: Website | Facebook | Twitter | LinkedIn
Get David's book: Team: Getting Things Done with Others
Revisit my fireside chat with David at Running Remote 2023: Watch it here
Related Conversation: Episode 186: What Motivates Getting Things Done with Mary Lamia
Related Blog Post: The Evolution of Contexts
Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page.
Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts. Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice.
Thanks again for listening to A Productive Conversation. See you later.
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In this episode, I sit down with Andrew J. Mason, a veteran podcast producer and the host of The Pro Guide. Andrew has over 18 years of experience in producing and hosting audio and visual content for shows like the Getting Things Done podcast for the David Allen Company and The Omni Show for the makers of OmniFocus. We dive deep into his journey in the world of podcasting, the productivity tools he uses, and his perspective on balancing creativity with efficiency.
Throughout our conversation, Andrew shares valuable insights on how he approaches podcast production, how his productivity methods have evolved, and why certain routines like coffee brewing are more than just about efficiency—they’re about setting the tone for the day. We also touch on the challenges of being productive in a creative field, particularly when managing multiple projects at once.
Key Discussion Points
Andrew’s start in podcasting in 2009 and his growth into producing The Pro Guide and The Omni Show
How productivity tools like OmniFocus help him manage sequential and parallel tasks in audio production
The value of creating a dynamic template for repetitive tasks and why adaptability is key
Andrew's relationship with video games and the importance of setting boundaries
The ritual of brewing coffee: why Andrew prefers pour-over for simplicity and my take on the deeper meaning behind coffee-making routines
How to maintain flexibility while still being productive, particularly when life doesn’t go according to plan
It was an absolute pleasure to chat with Andrew J. Mason. His passion for podcasting and productivity is truly inspiring, and I hope you find his insights as impactful as I did. If you’re someone looking to better balance creativity and productivity, or if you just want a behind-the-scenes look at the world of podcast production, this episode is for you.
Links Worth Exploring
Connect with Andrew: Website | LinkedIn | X/Twitter | Instagram
Check out my appearance on The Pro Guide: Watch it here
Check out Andrew's work on The Omni Show: Listen here
Related Conversation: Episode 64: Passionate About Productivity with Amber De La Garza
Related Blog Post: Why I’m Passionate About Personal Productivity
Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page.
Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts. Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice.
Thanks again for listening to A Productive Conversation. See you later.
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In this Flashback Friday episode, I'm excited to revisit my conversation with the insightful Gretchen Rubin, marking the 550th episode of A Productive Conversation! This conversation explores her book, The Four Tendencies. We dive into how these four personality types—Upholder, Questioner, Obliger, and Rebel—can influence our behavior, decision-making, and even how we interact with others.
Having been involved in her Four Tendencies course, I’ve always been fascinated by the insights she offers on understanding ourselves better. Whether you’re new to this concept or revisiting it like me, this episode is packed with practical takeaways to help you better understand your own tendencies and those of the people around you.
Key Discussion Points
What led Gretchen to identify and define the Four Tendencies: Upholder, Questioner, Obliger, and Rebel.
How the Four Tendencies can impact habit formation and how to leverage your tendency to make effective changes.
Examples of how each tendency interacts with expectations, both internally and externally.
The importance of creating structures that align with your tendency, such as setting boundaries for obligers or emphasizing freedom for rebels.
Real-life applications of the Four Tendencies in work and personal life, including relationships and productivity.
Insights into how Gretchen’s work has evolved, including her other books like The Happiness Project, and the role these ideas play in her daily life.
I hope this throwback episode with Gretchen Rubin gave you some new perspectives on how personality frameworks can impact your productivity, relationships, and general well-being. If you’re curious to learn more, make sure to check out Gretchen's work and take the Four Tendencies quiz to see where you fit in. Understanding your tendencies might just be the key to unlocking a more productive, and satisfying, life. (Originally released January 2018)
Links Worth Exploring
Connect with Gretchen: Website | Instagram | Facebook | LinkedIn
Get Gretchen's Book: The Four Tendencies
Take The Four Tendencies Quiz: Check it out
Take The Four Tendencies Course: Start here
Read Grechen's piece on National Novel Writing month: Read it now
Related Conversation: Episode 454: Michelle Segar Talks About Habits and The Joy Choice
Related Blog Post: Finding Your Best First Day of the Year
Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page.
Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts. Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice.
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In this episode of A Productive Conversation, I sit down with Tamsen Webster, renowned messaging strategist, keynote speaker, and author of the upcoming book, Say What They Can’t Unhear: The Nine Principles of Lasting Change. We dive deep into the principles behind lasting change, communication strategies, and how these concepts align with her broader body of work.
Tamsen shares insights from her latest book, exploring what makes change stick and how messaging plays a crucial role in influencing others. We talk about her experiences crafting communication strategies, the challenges of writing a book, and how persuasion without manipulation is possible.
Key Discussion Points
Kurtis’ personal story of overcoming anxiety and discovering the power of breathwork.
The concept of unconscious breath holding and how it signals the body’s stress response.
A breakdown of different breathwork techniques for calming anxiety, boosting energy, and detoxifying the body.
How breathwork helps release emotional and physical tension, leading to profound cathartic experiences.
The connection between breathwork and DMT production, and how it can create mystical and transformative experiences.
Simple, actionable breathwork exercises, like the sigh technique and straw breathing, to improve focus and well-being.
Kurtis offers a fresh perspective on how something as simple as breathing can have a powerful impact on your physical, mental, and emotional health. Whether you’re new to breathwork or looking to deepen your practice, this conversation is packed with insights and practical tips.
Links Worth Exploring
Connect with Kurtis: Website | LinkedIn | Instagram | X/Twitter
Get Kurtis's Book: Breathwork Detox: How to Thrive in the Age of Anxiety
Check out Breathwork Detox: Website (Use discount code Mike50 for Breathwork Events)
Related Conversation: Episode 67: A Doer Who Likes To Be with Michael Townsend Williams
Related Blog Post: How to Start Pacing Your Productivity
Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page.
Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts. Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice.
Thanks again for listening to A Productive Conversation. See you later.
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In this special Flashback Friday episode, I’m revisiting a conversation I had with my long-time friend and the founder of Zen Habits, Leo Babauta. This episode offers timeless insights into slowing down, living intentionally, and focusing on what truly matters. In 2024, Leo and I caught up to reflect on how much – or how little – has changed since our initial conversation. His wisdom and practices remain as relevant today as they were back then.
If you're not familiar with Zen Habits, it's a blog that has stood the test of time. Over the years, Leo has shifted focus from pure productivity to a more holistic and sustainable approach to living. In this episode, we explore how those philosophies have evolved and deepened, and how they continue to serve us both personally and professionally.
Key Discussion Points
The importance of slowing down and focusing on what truly matters in life and work
How Leo manages his time with a large family and multiple projects without burning out
The power of consistency versus sustainability in daily habits
How Zen Habits has evolved as Leo's life has changed, but the core principles remain the same
Leo’s approach to balancing digital tools and paper for organization
The difference between productivity as efficiency and productivity as aligning intention and attention
As always, it's a pleasure to share these insights from my conversation with Leo. I’ve found that many of the lessons we discussed back in 2011 continue to resonate, especially as the pace of life and work increases. I hope you find these reflections valuable and that they inspire you to slow down and focus on what truly matters. (Originally recorded in 2011)
Links Worth Exploring
Connect with Leo: Website | Instagram | X/Twitter
Check out the Fearless Living Academy: Learn more
Watch Leo's YouTube channel: Check it out
Listen to Leo's podcast: Hear it here
While you're listening: Check out Episode 299 of Cal Newport's podcast
Related Conversation: Episode 229: Exploring Digital Minimalism with Cal Newport
Related Blog Post: The Rushing Feeling: How to Hush it
Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page.
Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts. Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice.
Thanks again for listening to A Productive Conversation. See you later.
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In this episode of A Productive Conversation, I sit down with Kurtis Lee Thomas, author of Breathwork Detox: How to Thrive in the Age of Anxiety. Kurtis shares his powerful story of overcoming crippling anxiety and how breathwork became a transformative tool for healing and thriving. His journey from stress and burnout to becoming a leading voice in breathwork is nothing short of inspiring.
We delve into the practical aspects of breathwork, the science behind it, and how it can help alleviate anxiety, stress, and even physical ailments. Kurtis also breaks down the myths surrounding breathwork and shares simple exercises that anyone can incorporate into their daily routine to start feeling immediate benefits.
Key Discussion Points
Kurtis’ personal story of overcoming anxiety and discovering the power of breathwork.
The concept of unconscious breath holding and how it signals the body’s stress response.
A breakdown of different breathwork techniques for calming anxiety, boosting energy, and detoxifying the body.
How breathwork helps release emotional and physical tension, leading to profound cathartic experiences.
The connection between breathwork and DMT production, and how it can create mystical and transformative experiences.
Simple, actionable breathwork exercises, like the sigh technique and straw breathing, to improve focus and well-being.
Kurtis offers a fresh perspective on how something as simple as breathing can have a powerful impact on your physical, mental, and emotional health. Whether you’re new to breathwork or looking to deepen your practice, this conversation is packed with insights and practical tips.
Links Worth Exploring
Connect with Kurtis: Website | LinkedIn | Instagram | X/Twitter
Get Kurtis's Book: Breathwork Detox: How to Thrive in the Age of Anxiety
Check out Breathwork Detox: Website (Use discount code Mike50 for Breathwork Events)
Related Conversation: Episode 67: A Doer Who Likes To Be with Michael Townsend Williams
Related Blog Post: How to Start Pacing Your Productivity
Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page.
Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts. Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice.
Thanks again for listening to A Productive Conversation. See you later.
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In this Flashback Friday episode of A Productive Conversation, I revisit my insightful discussion with John Zeratsky, co-author of Make Time. This conversation dives into practical tips on optimizing focus, creating a conducive environment for productivity, and the fascinating concept of caffeine naps. John’s background in design and tech shines through as we explore strategies that help you make the most of your time and attention every day.
John and I share our thoughts on everything from the evolution of productivity tools to the importance of designing your environment in a way that promotes focus. We also discuss how minor tweaks can help you take control of your day without relying solely on willpower. Whether you’re struggling with distractions or looking for new ways to optimize your energy, this episode offers actionable tips to boost your daily productivity.
Key Discussion Points
The concept of a caffeine nap and how it can boost your energy for focused work.
The importance of designing your environment to make the right actions easier.
Strategies for overcoming time craters—small decisions that end up consuming more time and energy than expected.
How reflecting on your day can lead to better focus and productivity.
The role of friction in breaking bad habits and fostering positive change.
Why breaking down your daily highlight into small, actionable steps leads to greater focus and achievement.
As always, this episode is packed with actionable advice. John’s insights into how small, intentional changes can lead to big improvements in focus and productivity are worth revisiting. (Originally Released August 2020)
Links Worth Exploring
Connect with John: Website | LinkedIn | X/Twitter
Get John's Book: Make Time: How to Focus on What Matters Every Day
Jake Knapp
Time Dorks
Google Ventures
Design Sprint Process
Design Sprint | Amazon
Getting Things Done | Amazon
Related Episode: Episode 203: The Evolution of Getting Things Done with David Allen
(Another) Related Episode: Episode 229: Exploring Digital Minimalism with Cal Newport
Sleep Cycle
43 Folders
Indistractable | Amazon
Philips Wake Up Alarm Clock
Austin Kleon’s caffeine nap
Mori App
TeuxDeux
MakeTime.blog
Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page.
Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts. Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice.
Thanks again for listening to A Productive Conversation. See you later.
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In this latest episode of our monthly series, PM Talks, Patrick Rhone and I further explore the delicate balance between urgency and – more notably this time around – importance in our lives. We explore how navigating these two forces impacts everything from birthday parties to home renovations and even our evolving relationship with AI. The conversation is a continuation of themes we've discussed in previous episodes, with a focus on how urgency often overshadows importance—and what we can do about it.
Patrick and I share real-life examples of how urgency and importance collide and how we can use experience and foresight to manage both effectively. Whether it's deciding on the timing of a milestone event or understanding when to address home issues, the key takeaway is learning to prioritize what truly matters.
Key Discussion Points
The distinction between urgency and importance, and how unchecked importance can turn into urgency.
Why milestone events, like turning 50, often bring urgency and importance into focus.
Real-life examples of how to manage urgent and important tasks, from home repairs to birthday celebrations.
The role of communication in defining urgency and importance, both for ourselves and when dealing with others.
How AI plays a role in shaping our responses to urgent versus important tasks.
The concept of removing emergencies from your life to reduce stress and stay focused on what truly matters.
In this episode, Patrick and I aim to help you better understand how to manage the tension between urgent and important tasks in your own life. Remember, the more you can address what’s important before it becomes urgent, the smoother things will go.
Links Worth Exploring
Patrick’s Website
Episode 537: Khe Hy Talks About Evolving Productivity and Self-Awareness
All It Takes Is A Goal: The 3-Step Plan to Ditch Regret and Tap Into Your Massive Potential (by Jon Acuff)
How to Give Your Pet CPR
27B/6: Missing Missy
Check out ALL of the PM Talks episodes
Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page.
Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts. Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice.
Thanks again for listening to A Productive Conversation. See you later.
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In this Flashback Friday episode, I’m revisiting my conversation with the prolific and engaging Jon Acuff. When we originally spoke, Jon had just released his book All It Takes Is A Goal, which dives into the framework he uses to turn ideas into reality. This episode provides a timeless look at Jon’s insights on goal setting, mindset, and living up to your potential. His humor and practical advice make goal-setting feel attainable, even for those of us who might struggle with staying on track.
Jon shares stories from his journey, discusses his process of turning desires into achievable goals, and explains how he taps into the potential we all have. Whether you’re familiar with Jon’s work or this is your first time hearing from him, this episode offers valuable takeaways for anyone looking to reach their goals without burning out.
Key Discussion Points
How Jon’s book All It Takes Is A Goal offers practical steps to achieve your potential
The difference between easy, middle, and guaranteed goals and how to make progress on each
The importance of mindset and how it can be the difference between staying stuck or moving forward
How to avoid the pitfalls of the comfort zone and chaos zone while staying in the potential zone
Why goal setting is not a one-size-fits-all approach and how to make it work for you
The role of sustainable fuel, like joy and craft, in achieving long-term success
In this conversation, Jon breaks down how small, consistent steps can lead to significant accomplishments. His emphasis on sustainable goals and creating systems that work for you offers a refreshing take on achieving success without overwhelm. (Originally Released September 2023)
Links Worth Exploring
Connect with Jon: Website | Facebook | Instagram | X/Twitter
The Book I Mentioned: How Teens Win: The Student's Guide to Accomplishing Big Goals
The Book We Discussed: All It Takes Is A Goal: The 3-Step Plan to Ditch Regret and Tap Into Your Massive Potential
Jon’s Own Podcast: Check It Out Here
Related Conversation: Episode 162: Finish with Jon Acuff
Related Blog Post: How to Take a “Time Tour”
Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page.
Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts. Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice.
Thanks again for listening to A Productive Conversation. See you later.
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