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  • Judson Rollins - What To Do When Work Is Like Drinking From a Fire Hose

    Judson Rollins - What To Do When Work Is Like Drinking From a Fire Hose

    · How They Get Stuff Done

    Is working in management consulting as glamorous as it seems? What’s the best thing you can do to improve your public speaking skills? How can you use different pricing strategies to scale up your business?

    Welcome back to How They Get Stuff Done. Today I’m speaking with Judson Rollins. Judson is an aviation strategy consultant and a monetization architect for expert service providers who want to decouple their revenue from their hours.

    Judson and I discuss finding the middle ground between perfection and acceptability, the pros and cons of time blocking, Judson’s favorite ways to capture ideas on the go and even in the shower, and more. Enjoy the conversation.

    Find Judson:

    Website: ScaleWhisperer.comJudson on LinkedIn
  • Derek Sivers - What Do You Need to Believe Right Now?

    Derek Sivers - What Do You Need to Believe Right Now?

    · How They Get Stuff Done

    Why does Game of Thrones cost $70,000 to watch? What happens when you choose to believe that everything is your responsibility? And why do smart people not think that others are stupid?


    Welcome back to How They Get Stuff Done. Today I’m speaking with Derek Sivers.


    Derek Sivers has been a musician, a circus performer, an entrepreneur, and a TED speaker. He’s the founder of CD Baby, an online distributor of independent music. He’s written several books, including How to Live and Hell Yeah or No. Most recently, he’s been working on his latest book, Useful Not True.

    Derek and I discuss choosing your beliefs, taking radical responsibility for whatever happens to you, the benefits of not having a to-do list, walking away from what doesn’t work for you, and more. Enjoy the conversation.

    Find Derek over at sive.rs.

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  • Jack Ellis - How to Run a Company People-First

    Jack Ellis - How to Run a Company People-First

    · How They Get Stuff Done

    Jack Ellis is the co-founder of Fathom Analytics, a privacy-first Google Analytics alternative. Jack also teaches an online course on Laravel, a popular PHP framework, and hosts his own podcast, Above Board, where he discusses running an indie and bootstrapped software company.

    Jack and I discuss:

    How he runs his company people-firstWhat happens when you judge your employees on their work, rather than on other measuresLightweight ways of collaborating with a small teamThe importance of online privacy and how his company enables thatWhy running a lifestyle business is just the bestOvercoming analysis paralysisThe big downside of working remotely—or is it even a downside?Why I don’t give specific advice for people with ADHD (or other conditions)

    And much more. Enjoy the show!

    Find Jack:

    JackEllis.meFathom Analytics, privacy-focused website analyticsServerless Laravel, Jack’s course for Laravel developersAbove Board, the Fathom Analytics podcast, which Jack co-hosts

    Also mentioned:

    Things 3, my favorite task managerLinear, a collaborative software development appTuple, a remote pair programming app
  • Floris van der Pol - Living Without a Smartphone and Reading 100 Books a Year

    Floris van der Pol - Living Without a Smartphone and Reading 100 Books a Year

    · How They Get Stuff Done

    Floris van der Pol is a Dutch philosopher, writer, and self-described “reading addict”. He publishes book reviews on YouTube as well as videos on reading more generally and on living without a smartphone, which he has done for years now. Floris also writes a newsletter with essays on philosophy and literature.

    I met Floris in a course I was taking on YouTube—the Part-Time YouTuber Academy by Ali Abdaal, if you’re curious—in which Floris gave me fantastic feedback on some of my own YouTube videos. We got to chatting and some of his YouTube videos impressed me so much that I wanted to get him on the show.

    Floris and I discuss:

    How he reads 100 books a yearWhat it’s like to live without a smartphoneHow he designed his life to improve his attention spanGetting stuff done with a baby aroundWhether video gaming qualifies as an addiction

    And much more. Enjoy the show!

    Find Floris:

    FlorisLeest.nl (in Dutch)Floris Leest on YouTube (in Dutch)
  • Derrick Reimer from SavvyCal - Can You Regain Your Confidence After Failing?

    Derrick Reimer from SavvyCal - Can You Regain Your Confidence After Failing?

    · How They Get Stuff Done

    Derrick Reimer is the founder of SavvyCal, a tool for scheduling meetings that both you and the people you are scheduling with will love. He's also the co-founder of Drip, a marketing automation tool, and he is the host of the Art of Product podcast.

    I have long enjoyed using an app to schedule my meetings. For example, I scheduled meetings with my coaching clients. Rather than going back and forth with endless emails, trying to find a mutually convenient time. I just send people a link so they can book a slot on my calendar. I had been using a different tool, but recently I discovered SavvyCal and it's so much more enjoyable to use. So I looked into who created it and I ended up on Derrick's Twitter account. I learned that Derrick had co-founded Drip, which was one of the first apps I used years ago when I was first building my online business. And I have very fond memories of Drip, even though I no longer use it because Drip went into a different direction.

    Anyway, I was interested to hear Derrick’s story—and it turns out there were quite a few ups and downs.

    Derrick and I discuss:

    Regaining your confidence after launching a failed productTransitioning from wearing all the hats in a business to delegating certain tasksSaving your most productive time for your most valuable work

    Find Derrick and Savvycal:

    SavvyCal.comDerrick on TwitterDerrick’s podcast, The Art of Product

    Note: the link to SavvyCal is an affiliate link. It’s an awesome product and by signing up through this link, you get a free month and you support the podcast. Thank you.

    Also mentioned:

    Derrick’s popular blog post, “I’m Walking Away From the Product I Spent a Year Building”Drip, the marketing automation business Derrick co-foundedThe Mom Test by Rob FitzpatrickTiny Seed, an accelerator for SaaS bootstrappersxFusion, which offers support staff for SaaS
  • Dianna Allen - From Writing About Garage Doors to Building Two Successful Businesses

    Dianna Allen - From Writing About Garage Doors to Building Two Successful Businesses

    · How They Get Stuff Done

    Dianna Allen is the founder of two businesses: TERRA, a lifestyle shop that focuses on scented candles and Inventora, an app that helps businesses who handmade products track their inventory.

    I first heard about Dianna earlier this year—or perhaps it was last year—when my girlfriend mentioned some girl who said she was starting a candle shop and was tweeting about her journey publicly. A bunch of time passed and then recently, my girlfriend said hey, remember this girl I mentioned who started her own candle shop? I think it has really taken off. She even has a spin-off business now. So I was intrigued! I quickly found out that Dianna’s story is so inspiring and that’s why I wanted to get her on the podcast.

    Dianna and I discuss:

    How she went from writing about garage doors to starting and growing two successful businessesHow a combination of hard work and good time propelled her businesses forwardHow she and her boyfriend work together and split their time between the businesses

    And much more. Enjoy the show!

    Find Dianna and her businesses:

    Lifestyle and candle business TERRA: TerraSimply.comInventory tracking business Inventora: Inventora.coDianna on Twitter: @diannamallen
  • Steph Smith - Why There Used to Be No Such Thing as “Priorities”

    Steph Smith - Why There Used to Be No Such Thing as “Priorities”

    · How They Get Stuff Done

    Steph Smith is a growth marketer, writer, and indie maker. She works for The Hustle, helping to run one of the world’s largest newsletters. But she has lots of her own projects. She has written a book about content marketing, she runs an online course about time management, and she has a podcast about, quote, “shit you don’t learn in school”, unquote.

    When I first encountered Steph on Twitter, I sensed that she and I have very similar views on productivity, so I was keen to get her on the podcast. Steph and I discuss:

    Why in the past there was no such things as “priorities”—just the singular “priority”Steph’s method for choosing which goal to work on nextWhy asynchronous communication is often more efficient (and how Steph does it)Whether you should set arbitrary deadlines for yourself (Steph likes them, Peter doesn’t)

    And much more. Enjoy the show!

    Find Steph:

    stephsmith.ioSteph’s open page, including her current goalsSteph’s book, Doing Content RightSteph’s course, Doing Time RightSteph’s podcast, Shit You Don’t Learn in School

    Also mentioned:

    Loom, for recording & sharing videos easilyCalendly, for scheduling meetings without the back-and-forthGet TikTok Famous Fast, a fun little book about… well, that’s obviousZapier, an “if this then that” serviceBannerBear, an app that automatically generates social media visuals etc.
  • Andrew Barry - How to Make (Online & Offline) Learning Suck Less

    Andrew Barry - How to Make (Online & Offline) Learning Suck Less

    · How They Get Stuff Done

    Andrew Barry helps people teach better online. He owns and runs a training business in which he helps rapidly growing companies educate their people and their customers. Separately, he works with online course creators, helping them to create engaging cohort-based courses. Andrew also hosts his own podcast, titled “How Did You Learn That?”

    Over the past few months, Andrew kept popping up on my Twitter feed. Since I sell online courses—meaning, I teach people online—many of his insights resonated with me. I’ve been interested in how to teach and how to learn better for many years.

    I remember my “theory of knowledge” class in high school. In college, I was a teaching assistant for a variety of economics classes. I also worked in our college’s writing center, helping students to improve their papers. Today, of course, I am a productivity teacher. But aside from that, learning is how we grow and enjoy life more, so we should all be interested in how to learn better.

    Andrew and I discuss:

    Why you want to learn from experts as well as from people who are just a little ahead of youHow to capture and keep people’s attention in online trainingsHow he found the courage to quit his job and start his own training business

    And much more. Enjoy the show!

    Find Andrew:

    Curious Lion, Andrew’s online learning businessAndrew on Twitter: @bazzarutoAndrew’s podcast, How Did You Learn That?

    If you’re interested in Andrew’s “transformational online courses” program, just email him at [email protected] and include “TOC” in the email subject line.

    Also mentioned:

    Peter’s course Big-Picture ProductivityDavid Perell’s Write of Passage course
  • Matt Ragland - Should You Use an Analog Task Management System?

    Matt Ragland - Should You Use an Analog Task Management System?

    · How They Get Stuff Done

    Matt Ragland is a productivity teacher, like myself. He has worked for ConvertKit, an email service provider I use and love and for Podia, an online course platform, which I used to launch my business.

    These days, he helps people—and particularly makers and creators—be more productive. He does that with courses, videos on YouTube, and on his own podcast, Connect the Dots.

    Matt is really big on bullet journaling, which is quite a different experience from using digital task managers, so I was keen to chat with him about that topic.

    Matt and I discuss:

    How he combines bullet journaling with digital task managementHow to protect your time to do high-leverage workMeasuring productivity by how present you are

    And much more. Enjoy the show!

    Find Matt:

    Matt’s Three Keys to ProductivityMatt on YouTubeMattRagland.com

    Also mentioned:

    Paul Graham’s article Maker’s Schedule, Manager’s ScheduleGary Keller’s book The One ThingThe fancy Leuchtturm Bullet JournalMichael Hyatt’s Full Focus Planner
  • Jonathan Stark - Getting Good at This Skill Will Change Everything

    Jonathan Stark - Getting Good at This Skill Will Change Everything

    · How They Get Stuff Done

    “If you are not interested in helping your clients, then you should just stick to employment.”

    Jonathan Stark is a former software developer who is on a mission to rid the world of hourly billing. He is the author of Hourly Billing Is Nuts, the host of the Ditching Hourly podcast, and writes a daily newsletter on pricing for independent professionals. Jonathan has also written a number of books, offers a coaching program, and runs live group courses.

    I ran into Jonathan’s writings a few years ago, when I was first learning about the world of online business. I was pursuing a business idea that didn’t end up going anywhere—more on that in the episode—but while doing research, I discovered Jonathan’s ideas about how to run a service-based business and those ideas blew my mind.

    Jonathan and I discuss:

    Why marketing isn’t bullshitThe role that aligned incentives play in building trust with clientsWhat Jonathan’s daily workflow is like

    And much more. Oh, and Karl Marx makes an appearance. Enjoy the show!

    Find Jonathan:

    JonathanStark.comAn introduction to Jonathan’s ideas: JonathanStark.com/freeJonathan’s book, Hourly Billing Is NutsJonathan’s podcast Ditching HourlyJonathan’s other podcast, The Business of AuthorityJonathan’s daily mailing list
  • Brigitte Gemme - Cooking (Vegan Food) Productively

    Brigitte Gemme - Cooking (Vegan Food) Productively

    · How They Get Stuff Done

    “It was always in the back of my mind: what am I going to do for dinner? … Having what I’m going to cook sorted out releases my mental energy.”

    Brigitte Gemme is a researcher by training. She has a PhD in sociology and she worked at the intersection of government, universities, and industry, particularly on the topic of natural resource management in Canada. These days, however, Brigitte does something completely different: she offers a vegan meal-planning service.

    I met Brigitte a few years ago when she and I were both starting our online businesses. I wanted to chat and catch up with her because she left her research career and has such a different life now, running a small online business. It was particularly interesting to me because Brigitte’s work involves vegan food and I am vegan myself.

    Brigitte and I discuss:

    What working in research and in a large organization was likeHow you can optimize your cooking and nutrition with project-management skillsWhy you should consider a plant-based diet

    And much more. Enjoy the show!

    Find Brigitte:

    VeganFamilyKitchen.comBrigitte’s 5-day Planned and Plant-Based ChallengeBrigitte’s meal plans, which I use and love Vegan Family Kitchen on Instagram


    Also mentioned: NutritionFacts.org

  • Dave Ceddia - What If You Weren’t Always Productive?

    Dave Ceddia - What If You Weren’t Always Productive?

    · How They Get Stuff Done

    “It doesn’t have to be perfect consistency. It doesn’t have to be every single day. If you intended to work out five days this week, but you only got two… you’re still exercising.”

    Dave Ceddia is a user interface developer. He builds UIs with React, a Javascript library, and he also teaches people how to use React in a book and a course, both called Pure React.

    Lately, Dave has been working on a new project called Recut. If you’ve ever edited video, you might have had to spend quite some time editing out silent portions of your recording. Recut automatically cuts the silence out of your videos. It’s a nifty app and you should check it out if you often edit videos.

    Dave and I discuss:

    Being productive in bursts, aka “seasons of productivity”Why iOS and macOS apps tend to be higher quality than apps in other ecosystemsHow he uses Things 3 to manage the development work for his app Recut

    And much more. Enjoy the show!

    Find Dave:

    DaveCeddia.comRecut, an app for removing silence from videosDave’s 101-second video demonstrating how Recut worksDave’s React book and course, Pure React

    Also mentioned:

    The Day One journaling appSteph Crowder’s website Courage & ClarityCal Newport’s Time Block Planner
  • Janelle Allen - Don’t Use a Coach for This

    Janelle Allen - Don’t Use a Coach for This

    · How They Get Stuff Done

    Janelle Allen helps business owners optimize their marketing strategy. For example, she recently worked with Crowdcast, a webinar platform, and if you check out Crowdcast’s website today, you’ll see that it’s so clear compared with what it used to be like.

    Janelle also teaches small groups of primarily service-based business owners to create and market online courses. With a background in writing as well as in instructional design, you can see why she’s good at what she does.

    Some time ago, I worked with Janelle to improve my business’s marketing funnel. She helped me to clarify my strategy and to identify gaps that I couldn’t have spotted myself. She’s full of good ideas, so I was excited when she agreed to come on to the show.

    Janelle and I discuss:

    How she translates her vision into action using the “VTO” approach, in NotionThe importance of having a mission for pushing through any resistance you might feel to your workWhy you shouldn’t use a coach as your therapist

    And much more. Enjoy the show!

    Find Janelle:

    JanelleAllen.comJanelle’s newsletterJanelle on YouTubeJanelle on TwitterJanelle on Instagram

    Also mentioned:

    Traction by Gino WickmanThe information management app NotionThe Color of Law by Richard RothsteinThe video messaging app Loom
  • Jesse Mecham - The Surprising Parallels Between Budgeting and Time Management

    Jesse Mecham - The Surprising Parallels Between Budgeting and Time Management

    · How They Get Stuff Done

    “Email is like trying to save money, but every day walking through the mall.”

    Jesse Mecham is the founder of You Need a Budget, or YNAB, an app that helps you gain control of your money. Until just a few weeks ago, Jesse was also the CEO of YNAB, a company with more than a hundred employees. He has also written a book and he hosts a podcast, both of which are also titled You Need a Budget. Oh, and did I mention that Jesse has seven kids?

    I was keen to speak with Jesse not only because I used YNAB for years and heartily recommend it, but also because Jesse has a very thoughtful approach to his productivity. There’s a lot of parallels between budgeting and task management and we really get into that in this episode.

    Jesse and I discuss:

    How adding structure can help you feel free (when it comes to budgeting as well as to time management)Creating a work culture that emphasizes outcomes rather than “butts in seats”How Jesse used Things 3 to support the writing of his book

    And much more. Enjoy the show!

    Find Jesse and YNAB:

    Try YNAB for free for 34 days (no credit card required)You Need a Budget podcastJesse’s book, You Need a BudgetYNAB on TikTokYNAB on Twitter

    Also mentioned:

    Cal Newport’s Deep WorkNassim Taleb’s Antifragile
  • Peter’s Story - From “Vacuuming Causes Stress” to Working From Tropical Islands

    Peter’s Story - From “Vacuuming Causes Stress” to Working From Tropical Islands

    · How They Get Stuff Done

    Today, I’m telling you my story.

    Many people have asked me to share my story and to explain how I work and why I do the things the way I do. So this is a solo episode, just me telling you about my life over the past nine years.

    Some topics I cover:

    What working as an economic/litigation consultant for a top firm was likeHow I burned out and what burnout did to meThe symptoms of burnout and which ones I suffered fromMy “wantrepreneuring” journeyA few failed online businesses I tried to startHow my business finally got off the ground and now pays my billsWhat I still struggle with todayHow you can use my story to reflect on your own productivity

    Things I mentioned:

    Free mini-course: Choosing the Right Task Manager for YouMy course Get Stuff Done with OmniFocus 3My course Organize Your Life with Things 3Sign up for my newsletter: peterakkies.net
  • Graham Cochrane - Immediately Eliminate These Tasks

    Graham Cochrane - Immediately Eliminate These Tasks

    · How They Get Stuff Done

    “If you only have two hours a day and you need to get paid, is posting to Instagram Stories really gonna put money in your bank account?”

    Graham Cochrane is an entrepreneur, podcaster, YouTuber, and business coach. In 2009, after getting laid off twice in one year, he started to teach people how to record professional-sounding music from home. That business, the Recording Revolution, took off and today the Recording Revolution YouTube channel has 600,000 subscribers.

    Teaching people online transformed Graham’s life. So, a few years, ago he decided to teach others how to follow his path. For this second business, Graham runs a YouTube channel as well as a podcast, The Graham Cochrane Show. I’m a big fan of Graham’s podcast and you should check that out even if you’re not super into online business—he often shares fantastic productivity techniques.

    Graham and I discuss:

    Eliminating tasks for which you can’t prove that they matterWhat to do if you want to work less (but are worried about what might happen if you do)Why you should think like an entrepreneur (even if you work in corporate)Why Graham believes in time blocking and how he uses that technique

    And much more. Enjoy the show!

    Find Graham:

    GrahamCochrane.comGraham’s podcast, The Graham Cochrane ShowGraham’s business on recording music at home: the Recording Revolution@thegrahamcochrane on Instagram

    Also mentioned: Tim Ferriss’s bestselling book, The 4-Hour Workweek

  • Corbett Barr - This Is How You Should Measure Productivity

    Corbett Barr - This Is How You Should Measure Productivity

    · How They Get Stuff Done

    “If I have something on my calendar that I’m dreading, I have to be really careful about it. If I let myself get obsessed with the fact that I don’t want to do it, then it can throw off my entire day.”

    Corbett Barr has been self-employed on the Internet since 2005, earning a living from blogging, podcasting, online courses, software services, and more. He is perhaps best known for being the founder and CEO of Fizzle, a community and library of courses for independent entrepreneurs who want to make a living online.

    I first got in touch with Corbett back in 2016 or 2017, when I joined Fizzle. I learned much of what I know about running an online business from him. Corbett has such a wide variety of skills. He’s been a corporate consultant, he has founded several businesses, and he also does a lot of creative work, having written over 500 blog posts and published more than 400 podcast episodes. So I was very excited to ask him about his approach to productivity.

    Corbett and I discuss:

    Digital minimalism (or at least digital mindfulness) and why he’s been cleaning up his online presenceWhy you need a “North Star” to measure your productivityHow to do creative work (as opposed to cranking widgets)Operating within the constraints that you have but also challenging those constraints

    And much more. Enjoy the show!

    Find Corbett:

    CorbettBarr.comFizzle.coCorbett’s blog post, “I’m Starting Over”
  • Jessica Eley - You’ll Always Feel Shitty Unless You Do This

    Jessica Eley - You’ll Always Feel Shitty Unless You Do This

    · How They Get Stuff Done

    “If I would have heard me ten years ago, I would have been like… that lady is on something. Like, you cannot get things done like that. And yet, I accomplish so much more now.”

    Jessica Eley is a mindset coach for high-achievers. She helps them reach their big goals without feeling shitty in the process.

    Wondering what a mindset coach is? You might hire a fitness coach to help you improve your physical fitness. In the same way, you hire a mindset coach to improve your mental fitness.

    I’m particularly excited to share this conversation with you because Jessica has coached me on and off over the years and still does from time to time. She was instrumental in helping me get my business off the ground as I was recovering from burnout. I’ve learned so much from her and I know you will too.

    Jessica and I discuss:

    Whether setting goals is at all necessaryWhy you’ll always feel shitty if you don’t know WHY you want thingsWhy clarity comes from taking action (and not from ever-more planning)

    And much more. Enjoy the show!

    Find Jessica:

    JessicaEley.comOther podcasts she’s been on (scroll down the page)Jessica’s blogJessica on Instagram: @iamjesseley
  • Marina Díaz - What Happens When You Start Loving Your Mornings

    Marina Díaz - What Happens When You Start Loving Your Mornings

    · How They Get Stuff Done

    “I’d rather be really working when I’m working and really be with my kid when I’m with my kid.”

    Marina Díaz is a psychologist and online course creator. Her courses cover a variety of topics: one is a therapeutic writing course based on Acceptance and Commitment Therapy (ACT). Another teaches how to build an effective morning routine—something we discuss in our conversation as well—and a third course is about planning your days with a bullet journal.

    On top of that, Marina runs a monthly membership that includes group coaching calls as well as a physical magazine that she produces. Phew! But that’s not all. Together with her husband, Marina runs the journaling app Perspectiva, which is designed to help you build the habit of journaling. And she does all this while being the parent of a two-year old—which we get into during the show.

    Marina and I discuss:

    Building a morning routine you loveHow to get your important work done early in the dayHow to be productive with a toddler around

    And much more. Enjoy the show!

    Find Marina:

    Her website: Psico Supervivencia (in Spanish)Her and her husband’s journaling tool: Perspectiva

    Resources mentioned:

    Twist, a collaboration appUltraworking, remote co-workingThe book Make Time
  • Steve Pavlina - This Is How You Should Think About Your Work

    Steve Pavlina - This Is How You Should Think About Your Work

    · How They Get Stuff Done

    Today I’m speaking with Steve Pavlina. Steve is one of the world’s most successful personal development bloggers.

    To date, he has had over 100 million visits to his website. Steve has also written more than 1,700 articles on a range of personal growth topics, including productivity. He offers several courses—one of which we discuss in the episode—and he’s the author of the book Personal Development for Smart People, which has been translated into more than a dozen languages.

    Steve and I discuss:

    the relationship we have with our workhow FOMO can help you complete 30-day challengesthe role your heart plays in productivity

    And much more. Enjoy the show!

    Find Steve:

    Steve’s now-very-fast website, StevePavlina.comSteve’s course on character-building, StatureWatch: Steve’s water fasting videos on YouTube
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